Assistant Document Controller

Mace; City of Edinburgh; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A leading construction consultancy is seeking an Information Management professional to support client projects, ensuring efficient information management and successful project outcomes. The role involves adherence to ISO standards, quality control of documents, and collaboration with diverse stakeholders. Suitable candidates should have relevant experience and communication skills, with the opportunity for flexible working arrangements.

Benefits

Flexible working options

Inclusive workplace environment

Qualifications

• Some Information Management experience from one or more projects and programmes.
• Disciplined, methodical, and organized.
• Able to work independently.

Responsibilities

• Follow IM processes effectively for client projects and programmes.
• Ensure quality control of documents and artefacts.
• Support project colleagues in IM practices.

Skills

Information Management experience

Good written and oral communication

Team collaboration

Organizational skills

Education

Technical qualifications in Information Management or equivalent

Tools

Aconex

SharePoint

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site .

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project

Mace is providing Project Control support services to the UK based Master Architect engaged by Centralny Port Komunikacyjny (CPK) to deliver design services for the Solidarity Transport Hub, Warsaw, Poland.

The scheme is to plan, design and deliver a new multimodal transportation hub for Poland - Solidarity Airport - a greenfield airport, located 37 km west of Warsaw, fully integrated with rail and road networks.

Over 40% of the team are currently engaged in IM / DC activities and we are looking for 3 additional resources. Recruitment will raise this to 50% reflecting the criticality and importance of the function in enabling our client to successfully deliver on commitments.

In addition to IM / DC skills and experience of processing large volumes of data / documents - we are looking for self-starters and team players who can consistently deliver, efficiently and accurately under pressure to tight deadlines.

Our values shape the way we consult & construct and define the people we want to join us on our journey, they are :

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

This position can be remote of from a UK Mace office. Undertakes delivery of the Information Management (IM) discipline for client projects / programmes, ensuring efficient information management and successful project / programmes. Executes IM function to defined strategy, plans and processes and in line with standards. Ensures that documents and project artefacts are to standard, labelled and filled appropriately. The role is to learn, understand, develop and implement processes described within ISO19650 including how the information is produced and assured for digital delivery.

You’ll be responsible for

• Follows IM processes effectively and efficiently and adhere to standards (inc ISO19650) for client-facing projects and programmes.
• Contributes to ensuring the project / programme IM function effective and efficient such that project personnel can access information they need.
• Supports and guides project / programme colleagues in IM practices and processes.
• Assurance and quality control of documents and artefacts submitted and stored.
• Contributes to the set up, implementation and development of the Common Data Environment (CDE).
• Contributes to global Digital Centre of Excellence including body of knowledge, processes, case studies.
• Responsible for coordinating activities ensuring management and successful project / programmes.
• Coordinates work activities to achieve agreed objectives and provide performance management, development and coaching.
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have

• Some Information Management experience from one or more projects and programmes.
• Good written and oral communication.
• Used to working with different stakeholders.
• Disciplined, methodical and organized.
• Effective team member and helping / training others.
• Able to work independently.

You’ll also have

• Familiarity with information architecture, naming, numbering, filing conventions.
• Working towards technical qualifications and certifications such as APM IM, experience of software e.g. Aconex.
• SharePoint
• Construction, property, and real estate industry.
• Security, cyber security, data protection awareness.
• Experience of working in an international setting either remotely from or outside the UK.
• ISO 19650 series, UK BIM Framework, CDE management.
• Technical qualifications and certifications such as APM IM, Assoc of Information Managers, (or equivalent).
• Subject expert experience in key IM software including Aconex, ViewPoint, Business Collaborator, etcISO 19650 certification.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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