Asset Data & Documentation Controller (SC) – CAFM & Reporting

Square One Resources Limited; Greater London; On-site; GBP 34,000 - 55,000; Full time

Job summary

Square One Resources Limited in London seeks a Technical Data/Document Controller to maintain asset records, manage documentation and support asset management, reporting and compliance across information management systems, databases and CAFM platforms.

Role requires SC clearance, advanced Excel and experience with CAFM tools like Concept Evolution and Mobiess, plus strong numerical and analytical skills. 9-month contract starting in November with Inside IR35 constraints may apply.

Qualifications

• SC clearance is essential.
• Advanced Excel and MS 365 skills required.
• Experience with CAFM databases (Concept Evolution) and asset capture software (Mobiess).
• Technical or numerical qualification at Level 4 or above.
• Strong numerical skills across mathematics, logic and statistics.
• Excellent analytical and problem-solving abilities.
• Clear written and verbal communication, with data presentation skills.
• Good organisational, prioritisation and time-management abilities.
• Self-motivated, proactive and able to work independently.
• Willingness to learn new skills and take initiative.

Responsibilities

• Maintain and update asset records across information management systems, databases and CAFM systems.
• Support change management and asset information handovers for maintenance and operations, including maintenance strategies, spare parts, job plans and PPMs.
• Maintain electronic and paper filing structures to support contractual evidence, asset capture and handback compliance.
• Prepare condition monitoring and lifecycle data, including monthly dashboards and performance reports.
• Develop and run management information (MI) reports using CAFM and other IT platforms, ensuring accurate weekly and monthly reporting.
• Support contractual audits and statutory, mandatory and technical compliance checks.
• Work with other teams to maintain accurate asset databases across critical services.
• Identify and escalation asset data integrity risks.
• Monitor specialist subcontractor service delivery against SLAs and contractual requirements.
• Provide general administration and facilities coordination support as required.

Skills

SC clearance

Excel

Microsoft 365

CAFM systems

Concept Evolution

Mobiess

Numerical analysis

Data reporting

Analytical thinking

Communication

Time management

Independence

Stakeholder liaison

Education

Technical or numerical qualification Level 4+

Tools

Concept Evolution (CAFM)

Mobiess

Job description

Square One Resources Limited in London seeks a Technical Data/Document Controller to maintain asset records, manage documentation and support asset management, reporting and compliance across information management systems, databases and CAFM platforms.

Role requires SC clearance, advanced Excel and experience with CAFM tools like Concept Evolution and Mobiess, plus strong numerical and analytical skills. 9-month contract starting in November with Inside IR35 constraints may apply.