Technical Data And Document Controller

Square One Resources Limited; Greater London; On-site; GBP 34,000 - 55,000; Full time

Job summary

Square One Resources Limited in London seeks a Technical Data/Document Controller to maintain asset records, manage documentation and support asset management, reporting and compliance across information management systems, databases and CAFM platforms.

Role requires SC clearance, advanced Excel and experience with CAFM tools like Concept Evolution and Mobiess, plus strong numerical and analytical skills. 9-month contract starting in November with Inside IR35 constraints may apply.

Qualifications

• SC clearance is essential.
• Advanced Excel and MS 365 skills required.
• Experience with CAFM databases (Concept Evolution) and asset capture software (Mobiess).
• Technical or numerical qualification at Level 4 or above.
• Strong numerical skills across mathematics, logic and statistics.
• Excellent analytical and problem-solving abilities.
• Clear written and verbal communication, with data presentation skills.
• Good organisational, prioritisation and time-management abilities.
• Self-motivated, proactive and able to work independently.
• Willingness to learn new skills and take initiative.

Responsibilities

• Maintain and update asset records across information management systems, databases and CAFM systems.
• Support change management and asset information handovers for maintenance and operations, including maintenance strategies, spare parts, job plans and PPMs.
• Maintain electronic and paper filing structures to support contractual evidence, asset capture and handback compliance.
• Prepare condition monitoring and lifecycle data, including monthly dashboards and performance reports.
• Develop and run management information (MI) reports using CAFM and other IT platforms, ensuring accurate weekly and monthly reporting.
• Support contractual audits and statutory, mandatory and technical compliance checks.
• Work with other teams to maintain accurate asset databases across critical services.
• Identify and escalation asset data integrity risks.
• Monitor specialist subcontractor service delivery against SLAs and contractual requirements.
• Provide general administration and facilities coordination support as required.

Skills

SC clearance

Excel

Microsoft 365

CAFM systems

Concept Evolution

Mobiess

Numerical analysis

Data reporting

Analytical thinking

Communication

Time management

Independence

Stakeholder liaison

Education

Technical or numerical qualification Level 4+

Tools

Concept Evolution (CAFM)

Mobiess

Job description

Technical Data/Document Controller

Location - London

Duration - 9 months

Start Date - November

Security Clearance: Minimum SC clearance required

Rate - Inside IR35

Responsible for maintaining accurate asset records, managing technical documentation and supporting asset management, reporting and compliance activities across information management systems, databases and CAFM platforms.

Key Responsibilities

• Maintain and update asset records across information management systems, databases and CAFM systems.
• Support change management and asset information handovers for maintenance and operations, including maintenance strategies, spare parts, job plans and PPMs.
• Maintain electronic and paper filing structures to support contractual evidence, asset capture and handback compliance.
• Prepare condition monitoring and lifecycle data, including monthly dashboards and performance reports.
• Develop and run management information (MI) reports using CAFM and other IT platforms, ensuring accurate weekly and monthly reporting.
• Support contractual audits and statutory, mandatory and technical compliance checks.
• Work with other teams to maintain accurate asset databases across critical services.
• Identify and escalation asset data integrity risks.
• Monitor specialist subcontractor service delivery against SLAs and contractual requirements.
• Provide general administration and facilities coordination support as required.

Essential Skills/Experience

• Minimum SC security clearance.
• Advanced Microsoft Excel skills and experience with Microsoft 365 applications.
• Experience using CAFM databases, such as Concept Evolution, and asset capture software, such as Mobiess.
• Technical or numerical qualification at Level 4 or above, involving numerical analysis.
• Advanced numerical skills covering mathematics, logic and statistics.
• Strong analytical and problem solving skills, with the ability to develop practical solutions to complex issues.
• Clear written and verbal communication, particularly when presenting data and producing reports.
• Strong organisation, prioritisation and time management skills, with the ability to manage multiple workstreams and meet contractual deadlines.
• Self motivated, flexible and proactive, with the ability to work independently and collaboratively.
• Willingness to learn new skills and take initiative.

Role Expectations

• Accurate asset capture and validation covering M&E, statutory and fabric planned maintenance, and lifecycle activities.
• Effective management of multiple workstreams in line with contractual SLAs and requirements.
• Accurate reporting, organised electronic records and compliance with information governance requirements.
• Effective stakeholder liaison, positive working relationships and strong teamwork.
• Timely identification and escalation of data integrity risks.Working within agreed operational and management guidelines.

Disclaimer

Notwithstanding any guidelines given to level of experience sought, we will consider candidates from outside this range if they can demonstrate the necessary competencies.

Square One embraces diversity and will treat everyone equally. Please see our website for our full diversity statement.