Technical Data & Document Controller

ARM; London Borough of Hillingdon; On-site; GBP 64,000 - 84,000; Full time

Job summary

Advanced Resource Managers Ltd seeks an experienced Technical Data & Document Controller to support an asset management handback programme in Northwood. You will verify and capture asset data across CAFM systems, maintain filing structures and produce reports for governance and audits.

You will work across thousands of assets, ensuring data accuracy, compliance and timely handback, with day-to-day administration supporting the Asset Management team in a technically demanding environment.

Qualifications

• Active SC security clearance is essential and must be held prior to starting.
• Highly proficient in Microsoft Excel and Microsoft 365/O365 applications.
• Experience working with CAFM databases.
• Experience with asset capture or asset management software.
• Strong numerical, analytical and data management skills.
• Experience producing accurate reports and management information.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple workstreams and work with minimal supervision.
• Strong problem-solving and stakeholder management skills.
• A technical or numerical qualification at Level 4 or above would be advantageous.

Responsibilities

• Maintain and update asset records across information management systems, databases and CAFM systems.
• Support the verification and capture of asset information as part of the handback process.
• Maintain accurate electronic and paper filing structures to support contractual compliance and audit requirements.
• Prepare data for trend analysis, condition monitoring and asset lifecycle activities.
• Develop and produce weekly and monthly reports, dashboards and management information.
• Support contractual, statutory, mandatory and technical compliance audits.
• Identify and escalation risks relating to asset data integrity.
• Work with internal teams and stakeholders to maintain accurate asset databases.
• Monitor service delivery against SLAs and contractual requirements.
• Provide general administration and coordination support to the Asset Management team.

Skills

Numerical skills

Data management

Analytical skills

Communication skills

Organisational skills

Time management

Problem-solving

Education

Level 4 or above technical/numerical qualification

Tools

Microsoft Excel

Microsoft 365 / O365

CAFM databases

Asset management software

Job description

Technical Data & Document Controller - Asset Management

Location: Northwood, London
Rate: £400 per day Umbrella
Contract: Approximately 9 months
Security Clearance: SC clearance required prior to starting

We are currently recruiting for an experienced Technical Data & Document Controller to support an asset management and handback programme based in Northwood.

The successful candidate will support the verification, capture and management of a large volume of asset information, ensuring records are accurate, compliant and ready for handback. The role will involve working across approximately 30,000 assets and supporting the wider Asset Management team.

Key Responsibilities:

• Maintain and update asset records across information management systems, databases and CAFM systems.
• Support the verification and capture of asset information as part of the handback process.
• Maintain accurate electronic and paper filing structures to support contractual compliance and audit requirements.
• Prepare data for trend analysis, condition monitoring and asset lifecycle activities.
• Develop and produce weekly and monthly reports, dashboards and management information.
• Support contractual, statutory, mandatory and technical compliance audits.
• Identify and escalation risks relating to asset data integrity.
• Work with internal teams and stakeholders to maintain accurate asset databases.
• Monitor service delivery against SLAs and contractual requirements.
• Provide general administration and coordination support to the Asset Management team.

Essential Experience:

• Active SC security clearance is essential and must be held prior to starting.
• Highly proficient in Microsoft Excel and Microsoft 365/O365 applications.
• Experience working with CAFM databases.
• Experience with asset capture or asset management software.
• Strong numerical, analytical and data management skills.
• Experience producing accurate reports and management information.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple workstreams and work with minimal supervision.
• Strong problem-solving and stakeholder management skills.
• A technical or numerical qualification at Level 4 or above would be advantageous.

The role would suit someone with a background in asset data, document control, data management, CAFM, facilities management, engineering or a similar technical environment.

There is potential for the contract to be extended, subject to future project requirements. There may also be an opportunity for a permanent position or temp-to-perm arrangement depending on business requirements.

If you have the required SC clearance and relevant asset/data management experience, we would be keen to hear from you.