Technical Data & Document Controller

Advanced Resource Managers; Tankerton; On-site; GBP 32,000 - 52,000; Full time

Job summary

ARM International in London is seeking an experienced Technical Data Controller/Document Controller to join the Asset Management team in Northwood. The role focuses on maintaining asset records, data integrity and reporting across CAFM systems.

You will work with CAFM and asset management software, produce management information, and support audits. A background in data management, strong numerical skills and active SC clearance are essential.

Qualifications

• Proven experience with asset data, document control and data management.
• Experience with CAFM, asset capture or asset management software.
• Strong numerical, analytical and reporting abilities.
• Excellent written and verbal communication and stakeholder management.

Responsibilities

• Maintain asset records across information management systems and CAFM.
• Verify and capture asset information during handback.
• Maintain accurate electronic and paper filing structures for compliance and audits.
• Prepare data for trend analysis, condition monitoring and lifecycle activities.
• Develop and produce weekly and monthly reports, dashboards and management information.
• Support audits for contractual, statutory, mandatory and technical compliance.
• Identify and escalate risks relating to asset data integrity.
• Collaborate with internal teams to maintain asset databases.
• Monitor service delivery against SLAs and contractual requirements.
• Provide general administration to the Asset Management team.
• Ensure active SC security clearance is held prior to starting.
• Highly proficient in Microsoft Excel and Microsoft Office applications.
• Experience working with CAFM databases and asset management software.

Skills

Data management

Analytical skills

Communication skills

Stakeholder management

Time management

Education

Technical or numerical qualification (Level 4+)

Tools

CAFM databases

Asset management software

Microsoft Excel

Microsoft Office

Job description

• Maintain and update asset records across information management systems, databases and CAFM systems.
• Support the verification and capture of asset information as part of the handback process.
• Maintain accurate electronic and paper filing structures to support contractual compliance and audit requirements.
• Prepare data for trend analysis, condition monitoring and asset lifecycle activities.
• Develop and produce weekly and monthly reports, dashboards and management information.
• Support contractual, statutory, mandatory and technical compliance audits.
• Identify and escalation risks relating to asset data integrity.
• Work with internal teams and stakeholders to maintain accurate asset databases.
• Monitor service delivery against SLAs and contractual requirements.
• Provide general administration and coordination support to the Asset Management team.
• Active SC security clearance is essential and must be held prior to starting.
• Highly proficient in Microsoft Excel and Microsoft /O applications.
• Experience working with CAFM databases.
• Experience with asset capture or asset management software.
• Strong numerical, analytical and data management skills.
• Experience producing accurate reports and management information.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple workstreams and work with minimal supervision.
• Strong problem-solving and stakeholder management skills.
• A technical or numerical qualification at Level 4 or above would be advantageous.

The role would suit someone with a background in asset data, document control, data management, CAFM, facilities management, engineering or a similar technical environment.

There is potential for the contract to be extended, subject to future project requirements. There may also be an opportunity for a permanent position or temp-to-perm arrangement depending on business requirements.

If you have the required SC clearance and relevant asset/data management experience, we would be keen to hear from you.

Technical Data & Document Controller Northwood, London, UK