Apprenticeship Hub Administrator: Records & Compliance

Weston College; West of England; On-site; GBP 25,000 - 26,000; Full time

Job summary

Weston College in Bristol is seeking an organised Administrator to join the Apprenticeship Hub, supporting the Engineering faculty with recording progression and compliance across Smart Assessor and e-portfolios.

The role can be full-time or part-time, with responsibilities including maintaining learner records, producing termly progress reports for employers, and liaising with teachers and assessors to verify evidence, ensuring high standards of administrative accuracy.

Qualifications

• Knowledge and experience in using spreadsheets and databases.
• Excellent organisation skills.
• Relevant experience within an administrative environment.

Responsibilities

• Monitoring and tracking the progress of Engineering apprentices.
• Maintaining accurate learner records using Smart Assessor and e-portfolio systems.
• Supporting the production of employer progress reports.
• Liaising with teachers and assessors to obtain and verify apprenticeship evidence.
• Uploading and managing documentation within Smart Assessor.
• Conducting quality assurance checks on apprenticeship records and e-portfolios.
• Identifying gaps in compliance, progress tracking and KPIs, and reporting these appropriately.
• Supporting the Apprenticeship Hub to ensure high standards of administrative accuracy and compliance.

Skills

Spreadsheets and databases

Organisation

Administrative experience

Job description

Weston College in Bristol is seeking an organised Administrator to join the Apprenticeship Hub, supporting the Engineering faculty with recording progression and compliance across Smart Assessor and e-portfolios.

The role can be full-time or part-time, with responsibilities including maintaining learner records, producing termly progress reports for employers, and liaising with teachers and assessors to verify evidence, ensuring high standards of administrative accuracy.