Administrator (AMTEC - Bristol) (Full-time and Part-time)

Weston College Group; West of England; On-site; GBP 20,000 - 28,000; Full time

Job summary

Weston College is seeking an organised Administrator to support the Apprenticeship Hub within the Engineering faculty. The role involves collating, monitoring and recording apprenticeship progress, ensuring learner records are accurate and compliant.

You will work across Smart Assessor, e-portfolios and Microsoft Teams to track achievement and support successful outcomes. Hybrid or on-site working is possible as we seek candidates for part-time or full-time positions.

Qualifications

• Experience in an administrative environment.
• Experience with learner management systems is advantageous.
• Ability to track progress and maintain accurate learner records.

Responsibilities

• Monitor and track the progress of Engineering apprentices.
• Maintain accurate learner records using Smart Assessor and e-portfolio systems.
• Support the production of employer progress reports and liaise with teachers to obtain evidence.
• Upload and manage documentation within Smart Assessor.
• Conduct quality assurance checks on apprenticeship records and e-portfolios.
• Identify gaps in compliance, progress tracking and KPIs, and report them to managers.
• Support the Apprenticeship Hub to ensure high standards of administrative accuracy and compliance.

Skills

Administrative skills

Attention to detail

Organised

Stakeholder communication

Tools

Smart Assessor

e-portfolio systems

Microsoft Teams

Job description

As one of the fastest-growing Colleges in the UK, Weston College has opened the brand-new Advanced Manufacturing Technical Excellence College in Filton, Bristol, which welcomed its first learners in September 2026.

We are seeking a highly organised and detail-oriented Administrator to join our Apprenticeship Hub, supporting the Engineering faculty.

We are open to receiving applications from those interested in working part-time or full-time.

In this role, you will be responsible for collating, monitoring and recording apprenticeship progress, ensuring all learner records are accurate, up to date and compliant. Working across Microsoft Teams, Smart Assessor and our e-portfolio systems, you will play a key role in tracking apprentice achievement and supporting successful outcomes.

You will work closely with our Apprenticeship Compliance Coordinator to produce accurate termly progress reports for employers, helping to meet contractual and compliance requirements. The role will involve liaising with teachers and assessors to gather evidence, verify its authenticity and upload documentation to Smart Assessor.

A key aspect of the position will be the administration, monitoring and quality assurance of apprenticeship e-portfolios. You will carry out regular checks to ensure records are complete, identify gaps in evidence, learner progress or key performance indicators (KPIs), and elevate concerns to the appropriate managers for action.

Key responsibilities include:

• Monitoring and tracking the progress of Engineering apprentices.
• Maintaining accurate learner records using Smart Assessor and e-portfolio systems.
• Supporting the production of employer progress reports.
  Liaising with teachers and assessors to obtain and verify apprenticeship evidence.
• Uploading and managing documentation within Smart Assessor.
• Conducting quality assurance checks on apprenticeship records and e-portfolios.
• Identifying gaps in compliance, progress tracking and KPIs, and reporting these appropriately.
• Supporting the Apprenticeship Hub to ensure high standards of administrative accuracy and compliance.

The successful candidate will have excellent administrative skills, strong attention to detail, and the ability to work effectively with a range of stakeholders while managing competing priorities. Experience of working with learner management systems, e-portfolios or apprenticeship administration would be advantageous.

Required skills and qualifications

• Knowledge and experience in using spreadsheets and databases.
• Relevant experience within an administrative environment.

Weston College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment.

We value equality, diversity and inclusion, and welcome applications from all backgrounds and communities. As a Disability Confident employer, we will support applicants who require reasonable adjustments at any stage of the recruitment process, please contact or 01934 411441.

Please note: this vacancy may close early if sufficient applications are received, so we encourage early applications.