Administrator (AMTEC - Bristol) (Full-time and Part-time)

Weston College; West of England; On-site; GBP 25,000 - 26,000; Full time

Job summary

Weston College in Bristol is seeking an organised Administrator to join the Apprenticeship Hub, supporting the Engineering faculty with recording progression and compliance across Smart Assessor and e-portfolios.

The role can be full-time or part-time, with responsibilities including maintaining learner records, producing termly progress reports for employers, and liaising with teachers and assessors to verify evidence, ensuring high standards of administrative accuracy.

Qualifications

• Knowledge and experience in using spreadsheets and databases.
• Excellent organisation skills.
• Relevant experience within an administrative environment.

Responsibilities

• Monitoring and tracking the progress of Engineering apprentices.
• Maintaining accurate learner records using Smart Assessor and e-portfolio systems.
• Supporting the production of employer progress reports.
• Liaising with teachers and assessors to obtain and verify apprenticeship evidence.
• Uploading and managing documentation within Smart Assessor.
• Conducting quality assurance checks on apprenticeship records and e-portfolios.
• Identifying gaps in compliance, progress tracking and KPIs, and reporting these appropriately.
• Supporting the Apprenticeship Hub to ensure high standards of administrative accuracy and compliance.

Skills

Spreadsheets and databases

Organisation

Administrative experience

Job description

Welcome to the Weston College recruitment portal.

Job profile for Administrator (AMTEC - Bristol) (Full-time and Part-time)

location_on Bristol 11/11/2026

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Job details

Salary £25k - £26k p.a. Contractual hours 37 Basis Full time (AYR) Region Bristol Job category/type Business support Date posted 28/10/2026 Job reference WREQ6014 Attachments attachment Job Description - Administrator.pdf attachment Staff Benefits.pdf attachment Applicant Information.pdf

Job description

As one of the fastest-growing Colleges in the UK, Weston College has opened the brand-new Advanced Manufacturing Technical Excellence College in Filton, Bristol, which welcomed its first learners in September 2026.

We are seeking a highly organised and detail-oriented Administrator to join our Apprenticeship Hub, supporting the Engineering faculty.

We are open to receiving applications from those interested in working part-time or full-time.

In this role, you will be responsible for collating, monitoring and recording apprenticeship progress, ensuring all learner records are accurate, up to date and compliant. Working across Microsoft Teams, Smart Assessor and our e-portfolio systems, you will play a key role in tracking apprentice achievement and supporting successful outcomes.

You will work closely with our Apprenticeship Compliance Coordinator to produce accurate termly progress reports for employers, helping to meet contractual and compliance requirements. The role will involve liaising with teachers and assessors to gather evidence, verify its authenticity and upload documentation to Smart Assessor.

A key aspect of the position will be the administration, monitoring and quality assurance of apprenticeship e-portfolios. You will carry out regular checks to ensure records are complete, identify gaps in evidence, learner progress or key performance indicators (KPIs), and elevate concerns to the appropriate managers for action.

Key responsibilities include:

• Monitoring and tracking the progress of Engineering apprentices.
• Maintaining accurate learner records using Smart Assessor and e-portfolio systems.
• Supporting the production of employer progress reports.
  Liaising with teachers and assessors to obtain and verify apprenticeship evidence.
• Uploading and managing documentation within Smart Assessor.
• Conducting quality assurance checks on apprenticeship records and e-portfolios.
• Identifying gaps in compliance, progress tracking and KPIs, and reporting these appropriately.
• Supporting the Apprenticeship Hub to ensure high standards of administrative accuracy and compliance.

The successful candidate will have excellent administrative skills, strong attention to detail, and the ability to work effectively with a range of stakeholders while managing competing priorities. Experience of working with learner management systems, e-portfolios or apprenticeship administration would be advantageous.

Required skills and qualifications

• Knowledge and experience in using spreadsheets and databases.
• Relevant experience within an administrative environment.
• Excellent organisation skills.

For full details about the role and its responsibilities, please view the job description and person specification attached above.

Weston College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment.

We value equality, diversity and inclusion, and welcome applications from all backgrounds and communities. As a Disability Confident employer, we will support applicants who require reasonable adjustments at any stage of the recruitment process, please contact [e-mail] or 01934 411441.

Please note: this vacancy may close early if sufficient applications are received, so we encourage early applications.