Air Freight Coordinator

Right Now Recruitment; Greater London; On-site; GBP 35,000 - 42,000; Full time

Benefits offered by this job

Pension and medical benefits

Employee recognition programme

Bike to Work scheme

Employee referral bonus scheme

Job summary

Right Now Recruitment is seeking an experienced Air Freight Coordinator for our Time Critical team at Heathrow. You will manage end-to-end import/export shipments, coordinate with customers, suppliers and transport providers, and handle urgent, time-sensitive movements.

The role requires strong knowledge of air freight documentation, customs procedures, and effective communication. A robust IT skillset and a 5-year checkable work history are expected.

Qualifications

• Experience in air freight operations for import and export.
• Experience handling Time Critical or AOG shipments.
• Good understanding of air freight docs and customs procedures.
• Excellent organization and IT skills; able to manage urgent shipments.

Responsibilities

• Coordinate Air Import and Export shipments from start to finish, including collections, deliveries and updates.
• Prepare and check air freight documentation (MAWBs/HAWBs) with accurate information.
• Complete Import and Export customs entries per UK HMRC requirements.
• Track live shipments and manage Time Critical and AOG movements; prioritise urgent freight.
• Liaise with customers, suppliers, agents and internal teams to resolve delays.
• Manage job costing, invoicing and cost control with accurate records.

Skills

Air Freight Ops

Time Critical / AOG

Imports & Exports

Customs documentation

Job description

Air Freight Coordinator - Time Critical Imports & Exports

Right Now Group are currently recruiting for an experienced Air Freight Coordinator to join a busy Time Critical team based in Heathrow.

This is an excellent opportunity for an experienced Air Freight professional with Import and Export knowledge to join a specialist logistics operation handling urgent and time-sensitive shipments. You will coordinate shipments from collection through to final delivery, working closely with customers, suppliers, agents and transport providers to ensure critical movements are completed successfully.

Key Responsibilities

• Coordinate Air Import and Export shipments from start to finish, including collections, deliveries and ongoing customer updates.
• Prepare and check air freight documentation, including MAWBs and HAWBs, ensuring all information is accurate.
• Complete Import and Export customs entries in accordance with UK HMRC requirements.
• Track live shipments and manage Time Critical and AOG movements, prioritising urgent freight and identifying alternative solutions when required.
• Liaise with customers, suppliers, agents, transport providers and internal teams to resolve operational queries, discrepancies and delays.
• Manage job costing, file invoicing and cost control while maintaining accurate system and shipment records.

The Successful Candidate

• Previous experience within Air Freight operations, ideally covering both Imports and Exports.
• Experience handling Time Critical or AOG shipments would be highly advantageous.
• Good understanding of Import and Export customs procedures and air freight documentation.
• Strong organisational skills with the ability to manage multiple urgent shipments and changing priorities.
• Proactive and solution-focused approach with excellent communication and IT skills.
• Able to provide a full 5-year checkable work history for referencing and compliance requirements.

Salary & Benefits

• Salary of £35,000 - £42,000, depending on experience.
• Monday to Friday, 09:00 - 17:30.
• Quarterly performance bonus following probation, currently ranging from £1,000 - £2,500 per quarter, with up to £10,000 additional annual earning potential.
• Pension and medical benefits.
• Employee recognition programme, discounts and Bike to Work scheme.
• Employee referral bonus scheme.