Advanced Associate, Programme Administrator

Pearson; Winchester; On-site; GBP 27,000; Full time

Job summary

A global lifelong learning company is seeking a Programme Administrator to provide administrative support for its apprenticeship programmes. The role involves coordinating documentation, conducting learner inductions, and ensuring accurate records management. Ideal candidates will have significant experience in customer service, exceptional organization skills, and be proficient in Microsoft Office and Excel. This is a full-time on-site position in Winchester, offering a salary of £26,699.

Qualifications

• Proven experience in a customer-facing role delivering positive service.
• Exceptional administration and organizational skills.
• Proficient in Microsoft Office and strong Excel abilities.

Responsibilities

• Provide administrative support in coordinating Pearson TQ Apprenticeship programmes.
• Assist with learner inductions to Apprenticeship programmes.
• Support in maintaining accurate records and documentation.

Skills

Customer service experience

Administration skills

Microsoft Office proficiency

Strong Excel skills

Attention to detail

Communication skills

Tools

Maytas MIS system

Job description

Programme Administrator - AGC (37.5 hours per week)

Location: Worthy Down

Salary: £26,699

Role Profile

To Provide administrative support in the coordination and administration of Pearson TQ Apprenticeship programmes.

Core Tasks and Responsibilities

• Support in the preparation of documentation relating to Apprenticeship learners
• Assist with and/or conduct learner inductions to Apprenticeship programmes, as required
• Support in the timely administration/processing of Apprenticeship starts, achievements, leaver paperwork and ensuring accurate records (either electronic and/or paper based)
• Assist with all administrative tasks, paperwork and processes, such as bookings and registrations, relating to apprenticeship qualifications and functional skills
• Assist with formal/contractual reviews, as required, ensuring that they are completed within the appropriate timescales as determined by the customer and that the MIS and e-portfolio system are up to date with review information
• Support with processing and distributing apprenticeship certificates ensuring electronic and hard copies are stored as appropriate
• Ensure Maytas MIS system is kept fully up to date and accurate, including any updates and amendments being completed accurately and in a timely manner
• Ensure all learner files and paperwork are managed to a high standard and are audit ready at all times and assist with file archive and audit processes as needed.
• Attend and contribute to team and other operational meetings, as required and for the dissemination of information and sharing good practice
• Take minutes for team and other meetings as necessary including booking meeting rooms and ensuring visitor access is organised in advance
• Monitor and manage stationery or any other consumable orders as necessary and in line with Company Purchase Order procedures
• Ensure that all allocated administration tasks relating to the coordination of Apprenticeship programmes are undertaken efficiently, effectively and in a timely manner.
• Provide an exceptional customer experience, maintaining good stakeholder communication including answering and directing queries from customers or learners as necessary
• Ensure excellent working relationships with management, apprenticeship coaches, quality staff, external points of contact and all other personnel you come into contact with

Essential

• Proven experience and confidence in a customer facing role with an ability to deliver a positive customer service experience
• Exceptional administration and organisational skills
• Competent in IT packages such as Microsoft Office
• Strong Excel skills in order to manipulate and report on data
• High level of accuracy and attention to detail
• Excellent Written and Verbal Communication Skills
• Efficient, effective and able to prioritise

Desirable

• Experience of Maytas or other MIS systems and e-portfolios
• Experience of Ofsted and/or ESFA funding requirements
• Previous experience in working for a Training Provider or Awarding Organisation

Who we are:

At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are. To learn more: We are Pearson.

Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing [e-mail].

Job: Operations

Job Family: ENTERPRISE

Organization: Enterprise Learning & Skills

Schedule: FULL\_TIME

Workplace Type: On-site

Req ID: 21787