Administrator / Office Assistant (AWDO-P15394)

AWD online; Devon and Torbay; On-site; GBP 20,000 - 27,000; Full time

Job summary

AWD online in Plymouth, Devon, is seeking an Administrator / Office Assistant to support a busy operations department. The role focuses on accurate data handling, reporting, records management and coordination with colleagues and suppliers.

You will maintain production information, assist with meetings, KPIs and minor projects, and contribute to clear communication and dependable administration across the site.

Qualifications

• Experience using MS Office suite for data entry, reporting and records management.
• Proven ability to communicate clearly and keep accurate records.
• Strong organisational skills and attention to detail with ability to meet deadlines.

Responsibilities

• Production data and reporting: enter data into production systems (incl. T&A) and generate reports.
• Records and document control: organise and maintain departmental records and forms.
• Daily production information: issue daily IBOS and production documents and keep boards updated.
• Meeting and communication support: attend meetings and prepare communication packs.
• KPI and environmental support: help maintain KPIs and support environmental targets.
• Project and calibration support: assist minor capex projects and organise tool collection for calibration.
• Health, safety and environmental compliance: follow HSE information and training.

Skills

MS Office

Data entry

Reporting

Record keeping

Communication

Organisational skills

Attention to detail

Tools

Excel

Word

MS Project

PowerPoint

Visio

Job description

A varied departmental support opportunity within a busy production and manufacturing environment, ideal for someone proficient in MS Office, accurate data entry, reporting and record keeping, with excellent communication, organisation and attention to detail.

If you’ve also worked in the following roles, we’d also like to hear from you: Office Administrator, Administration Assistant, Business Support Administrator, Team Administrator, Administrative Assistant, Admin Assistant, Admin Officer, Clerical Assistant, Operations Administrator

LOCATION: Plymouth, Devon, South West England – Fully Site Based

JOB TYPE: Full-Time, Permanent

JOB OVERVIEW

A varied opportunity is available to support a busy operations department through accurate data handling, reporting, records and day-to-day coordination.

The Administrator / Office Assistant will keep production information, documents and departmental records accurate and accessible while supporting meetings, KPIs and operational activity.

Working with colleagues across the business and external suppliers, the Administrator / Office Assistant will support clear communication and dependable administration.

With scope to improve data processes and support minor projects, this Administrator / Office Assistant position suits someone who enjoys detail, priorities and teamwork.

DUTIES

Your duties as the Administrator / Office Assistant include:

• Production Data and Reporting: Complete accurate, timely data entry into production systems, including T&A, and generate and distribute reports
• Records and Document Control: Organise and maintain departmental records, signature sign-off forms, SSOW, quality and safety briefs, performance review paperwork and filing
• Daily Production Information: Issue daily IBOS and production documents, including SIC and reports, and keep boards and production documentation updated
• Meeting and Communication Support: Attend meetings and create communication packs for shift-start meetings
• KPI and Environmental Support: Help maintain production KPIs, print and distribute site KPIs and support annual environmental targets
• Project and Calibration Support: Support minor capex projects and organise tool collection for calibration
• Health, Safety and Environmental Compliance: Work in accordance with supplied health, safety and environmental information, instruction and training

CANDIDATE REQUIREMENTS

• Excellent verbal and written communication skills
• Proficiency in MS Office, including Excel, Word, MS Project, PowerPoint and Visio
• Able to work with minimal supervision, prioritise workload and meet deadlines under pressure
• Strong attention to detail and ability to follow instructions and processes accurately
• Able to work effectively within a close team
• Able to improve, maintain and create complex data entry processes
• Knowledge of production working processes is desirable

JOB REF: AWDO-P15394