Administrator / Operations Coordinator (AWDO-P15375)

AWD online; West Midlands; On-site; GBP 16,000 - 23,000; Part time

Benefits offered by this job

33 days holiday (including bank)

Pension

Life assurance

Wellbeing support

Cycle to work scheme

Job summary

AWD online is seeking an Administrator / Operations Coordinator to support purchasing, stock, orders and planning in a busy manufacturing setting. The role offers flexible hours (12–16 per week) around school times and training on ERP/cloud systems.

You’ll work closely with factory, engineering and chemistry teams to ensure accurate ERP data, maintain stock records and improve administrative processes. The position suits an organized communicator with good Excel skills.

Qualifications

• Strong Microsoft Excel skills including formulas and data management.
• Excellent numerical accuracy and attention to detail.
• Good organisational and administrative skills.
• Confidence using computers and cloud-based business systems.
• Ability to manage multiple tasks and prioritise workloads.
• Strong written and verbal communication skills.
• Proactive approach with the ability to work independently.
• Previous administrative or office-based experience.

Responsibilities

• Excel, Stock and Demand Planning: Maintain spreadsheets for stock control, purchasing and demand planning, monitor customer demand and forecast material requirements.
• Stock and Purchase Order Tracking: Track stock levels, outstanding purchase orders and expected deliveries, identifying potential shortages and purchasing requirements.
• ERP Data Management: Maintain accurate information in the cloud-based ERP system and reconcile records with Excel spreadsheets.
• Reporting and Process Improvement: Prepare reports to support purchasing and production decisions and help improve spreadsheets and administrative processes.
• Purchasing and Supplier Liaison: Raise and manage supplier purchase orders, monitor supplier lead times and liaise on pricing, availability and deliveries.
• Sales Order Processing: Enter and process customer sales orders and maintain accurate purchasing, stock and order records.
• Production Coordination: Coordinate purchasing requirements with production schedules and communicate customer requirements, material availability, delays and supply issues.
• Business Administration: Maintain business records and documentation, update cloud-based systems and support correspondence, reporting and general office administration.
• Team Support: Provide day-to-day administrative support to the management team and work closely with factory, engineering and chemistry colleagues

Skills

Excel

Numerical accuracy

Organisational skills

Administrative experience

Cloud-based systems

Multitasking

Written and verbal communication

Independent work

Tools

ERP system

Zoho

Xero

Job description

Administrator / Operations Coordinator (AWDO-P15375)

A varied part-time opportunity for an organised administrator with strong Excel skills, with working hours that can be arranged around school hours. You’ll support purchasing, stock, order processing and production planning, with full training on the company’s systems.

If you’ve also worked in the following roles, we’d also like to hear from you: Office Administrator, Business Support Administrator, Administration Assistant, Administrative Assistant, Operations Administrator, Office Coordinator, Business Support Coordinator, Purchasing Administrator, Inventory Coordinator

SALARY: £14 per Hour (depending on experience)

LOCATION: Coventry, West Midlands

JOB TYPE: Part-Time, Permanent

WORKING HOURS: Approximately 12–16 hours per week across 3–4 days, around 4 hours per day. The exact days and hours are flexible and can be agreed around school hours

JOB OVERVIEW

This varied opportunity offers hands-on involvement across administration, purchasing, order processing and planning within a busy manufacturing environment. The Administrator / Operations Coordinator will help keep stock, purchasing and ERP information accurate.

Working closely with factory, engineering and chemistry teams, the Administrator / Operations Coordinator will support smooth coordination of customer demand, materials and production requirements.

Full training is provided on the ERP and cloud-based systems. The Administrator / Operations Coordinator will have scope to improve spreadsheets and administrative processes while taking ownership of accurate day-to-day information.

DUTIES

Your duties as the Administrator / Operations Coordinator include:

• Excel, Stock and Demand Planning: Maintain spreadsheets for stock control, purchasing and demand planning, monitor customer demand and forecast material requirements
• Stock and Purchase Order Tracking: Track stock levels, outstanding purchase orders and expected deliveries, identifying potential shortages and purchasing requirements
• ERP Data Management: Maintain accurate information in the cloud-based ERP system and reconcile records with Excel spreadsheets
• Reporting and Process Improvement: Prepare reports to support purchasing and production decisions and help improve spreadsheets and administrative processes
• Purchasing and Supplier Liaison: Raise and manage supplier purchase orders, monitor supplier lead times and liaise on pricing, availability and deliveries
• Sales Order Processing: Enter and process customer sales orders and maintain accurate purchasing, stock and order records
• Production Coordination: Coordinate purchasing requirements with production schedules and communicate customer requirements, material availability, delays and supply issues
• Business Administration: Maintain business records and documentation, update cloud-based systems and support correspondence, reporting and general office administration
• Team Support: Provide day-to-day administrative support to the management team and work closely with factory, engineering and chemistry colleagues

CANDIDATE REQUIREMENTS

ESSENTIAL

• Strong Microsoft Excel skills, including formulas, data management and spreadsheet maintenance
• Excellent numerical accuracy and attention to detail
• Good organisational and administrative skills
• Confidence using computers and cloud-based business systems
• Ability to manage multiple tasks and prioritise workloads
• Strong written and verbal communication skills
• Proactive approach with the ability to work independently
• Previous administrative or office-based experience

DESIRABLE

• Excel knowledge including XLOOKUP, SUMIFS, pivot tables and conditional formatting
• Experience with ERP, stock control or inventory management systems
• Purchasing, order processing or demand planning experience
• Experience within a manufacturing, engineering or production environment
• Familiarity with Zoho, Xero or similar cloud-based business software

JOB REF: AWDO-P15375

Up to £43,000 plus 33 days holiday (including bank holidays), pension, life assurance, employee assistance programme, wellbeing support, and flexible benefits including cycle to work scheme