Administrator / Operations Coordinator (AWDO-P15375) in Coventry)

AWD online; Coventry; On-site; GBP 16,000 - 23,000; Part time

Job summary

AWD online is seeking an Administrator / Operations Coordinator in Coventry for a part-time role with flexible hours around school commitments. You will support purchasing, stock, order processing and production planning, with full training on the company’s ERP and cloud systems.

The role emphasizes accuracy and efficient admin across multiple teams, with the chance to improve processes and spreadsheets while maintaining day-to-day information.

Qualifications

• Strong Microsoft Excel skills and data management experience.
• Excellent numerical accuracy and attention to detail.
• Good organisational and administrative skills.
• Confidence using computers and cloud-based business systems.
• Ability to manage multiple tasks and prioritise workloads.
• Strong written and verbal communication skills.
• Proactive approach with the ability to work independently.
• Previous administrative or office-based experience.

Responsibilities

• Maintain Excel spreadsheets for stock, purchasing and demand planning.
• Track stock levels and purchase orders; flag shortages.
• Update ERP/cloud systems and reconcile with Excel data.
• Prepare reports to support purchasing and production decisions.
• Raise and manage supplier purchasing orders; check pricing and deliveries.
• Enter and process customer orders and keep records accurate.
• Coordinate purchasing with production schedules and communicate requirements.
• Maintain business records and assist with general admin tasks.
• Provide day-to-day support to management and cross-functional teams.

Skills

Excel proficiency

Numerical accuracy

Organisational skills

Computer literacy

Multitasking

Written and verbal communication

Independent working

Office experience

Job description

Administrator / Operations Coordinator

A varied part-time opportunity for an organised administrator with strong Excel skills, with working hours that can be arranged around school hours. You’ll support purchasing, stock, order processing and production planning, with full training on the company’s systems.

If you’ve also worked in the following roles, we’d also like to hear from you: Office Administrator, Business Support Administrator, Administration Assistant, Administrative Assistant, Operations Administrator, Office Coordinator, Business Support Coordinator, Purchasing Administrator, Inventory Coordinator

SALARY: £14 per Hour (depending on experience)

LOCATION: Coventry, West Midlands

JOB TYPE: Part-Time, Permanent

WORKING HOURS: Approximately 12-16 hours per week across 3-4 days, around 4 hours per day. The exact days and hours are flexible and can be agreed around school hours

JOB OVERVIEW

This varied opportunity offers hands-on involvement across administration, purchasing, order processing and planning within a busy manufacturing environment. The Administrator / Operations Coordinator will help keep stock, purchasing and ERP information accurate.

Working closely with factory, engineering and chemistry teams, the Administrator / Operations Coordinator will support smooth coordination of customer demand, materials and production requirements.

Full training is provided on the ERP and cloud-based systems. The Administrator / Operations Coordinator will have scope to improve spreadsheets and administrative processes while taking ownership of accurate day-to-day information.

DUTIES

Your duties as the Administrator / Operations Coordinator include:

• Excel, Stock and Demand Planning: Maintain spreadsheets for stock control, purchasing and demand planning, monitor customer demand and forecast material requirements


• Stock and Purchase Order Tracking: Track stock levels, outstanding purchase orders and expected deliveries, identifying potential shortages and purchasing requirements


• ERP Data Management: Maintain accurate information in the cloud-based ERP system and reconcile records with Excel spreadsheets


• Reporting and Process Improvement: Prepare reports to support purchasing and production decisions and help improve spreadsheets and administrative processes


• Purchasing and Supplier Liaison: Raise and manage supplier purchase orders, monitor supplier lead times and liaise on pricing, availability and deliveries


• Sales Order Processing: Enter and process customer sales orders and maintain accurate purchasing, stock and order records


• Production Coordination: Coordinate purchasing requirements with production schedules and communicate customer requirements, material availability, delays and supply issues


• Business Administration: Maintain business records and documentation, update cloud-based systems and support correspondence, reporting and general office administration


• Team Support: Provide day-to-day administrative support to the management team and work closely with factory, engineering and chemistry colleagues

CANDIDATE REQUIREMENTS

ESSENTIAL

• Strong Microsoft Excel skills, including formulas, data management and spreadsheet maintenance


• Excellent numerical accuracy and attention to detail


• Good organisational and administrative skills


• Confidence using computers and cloud-based business systems


• Ability to manage multiple tasks and prioritise workloads


• Strong written and verbal communication skills


• Proactive approach with the ability to work independently


• Previous administrative or office-based experience

DESIRABLE

• Excel knowledge including XLOOKUP, SUMIFS, pivot tables and conditional formatting


• Experience with ERP, stock control or inventory management systems


• Purchasing, order processing or demand planning experience


• Experience within a manufacturing, engineering or production environment


• Familiarity with Zoho, Xero or similar cloud-based business software