Administrator Assistant - Immediate Start

Search; Glasgow; On-site; GBP 28,000 - 29,000; Full time

Job summary

Search is seeking an organised Administrative Assistant to support a Higher Education team in Glasgow. The role starts ASAP and runs to December 2026, with 35 hours per week on-site, Monday to Friday, 9am–5pm.

The ideal candidate will be proactive, detail-oriented and capable of handling confidential information while supporting staff and students across the undergraduate programme.

Qualifications

• Experience in administrative support in busy environments.
• Attention to detail and accuracy.
• Ability to handle confidential information.
• Proficient IT skills with Microsoft Office suite.
• Excellent written and verbal communication.

Responsibilities

• Act as the first point of contact for undergraduate students, providing advice and guidance and escalating where required.
• Provide administrative support to undergraduate programme staff and students to ensure the smooth running of the programme.
• Liaise with guest lecturers, External Examiners and students involved in the Degree programme.
• Coordinate assessment related activities for the programme, including liaising with External Examiners.
• Prepare examination papers and assist with the preparation of exam board paperwork.
• Maintain the School website to ensure visibility of all programmes, courses and scholarships.

Skills

Communication

Organisation

Time management

Initiative

Teamwork

Microsoft Office

Data handling

Confidentiality

Interpersonal skills

Job description

Teaching Administrative Assistant
Location: Glasgow
Rate: £15.40 per hour
Start Date: ASAP
End Date: December 2026
Hours: Full-time
About the Role:

We are looking for an organised and proactive Administrative Assistant to provide administrative support to my Higher Education client based in Glasgow.

This role is an immediate start and is expected to last until the end of this year, hours of work are Monday to Friday 9am - 5pm working 35 hours per week on site.

Key Responsibilities:

• Act as the first point of contact for undergraduate students, providing advice and guidance, using own judgement to resolve any issues or elevate where required.
• Provide administrative support to the undergraduate programme staff and students, working with minimum supervision, to ensure the smooth running of the undergraduate programme
• Liaise with guest lecturers, External Examiners and students involved in Degree programme.
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners
• Preparing examination papers, and assisting with the preparation of exam board paperwork
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners, preparing examination papers.
• Administrative lead responsible for maintaining the relevant aspects of the School website, ensuring visibility of all programmes, courses and scholarships.

About You:

The ideal candidate will have previous administrative experience and be confident working in a busy environment where accuracy, organisation and communication are essential.

You will ideally have:

• Excellent written and verbal communication skills.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple tasks, prioritise workloads and work to deadlines.
• A proactive approach, with the ability to use initiative and work independently.
• The ability to work effectively as part of a wider team.
• Excellent IT skills, particularly Microsoft Office.
• Experience handling large volumes of administrative data, records and information.
• Experience handling confidential information with professionalism and discretion.
• Strong interpersonal skills, with the ability to communicate effectively with a wide range of people

we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age