Administrative Assistant

Tundra Technical Solutions; Glasgow; On-site; GBP 26,000 - 36,000; Full time

Job summary

World-renowned food and beverage company in Glasgow is seeking an experienced Administrative Assistant to provide high-level support to a senior leader within their Supply Technology function. This is a 6-month initial contract opportunity based in Glasgow, offering a fast-paced international environment.

You will manage day-to-day administrative tasks for a senior director, including diary management, travel arrangements, and coordination across teams.

Qualifications

• 3+ years of relevant experience in administrative roles.
• Background in PA, Executive Assistant, Team Coordinator or Site Coordinator roles.
• Experience supporting senior leadership and managing competing priorities.

Responsibilities

• Manage a busy diary, coordinate meetings and appointments.
• Arrange domestic and international travel, itineraries and logistics.
• Support visitor arrangements and act as point of contact for guests.
• Set up meetings, prepare agendas and ensure materials are available.
• Prepare presentations and meeting materials as required.
• Take meeting actions and ensure follow-ups are completed.
• Process and manage expenses and assist with administrative finance processes.
• Provide general PA support to the senior leadership team.
• Coordinate across teams and stakeholders within a large international organisation.
• Support wider team or site coordination activities as required.

Skills

PA/EA experience

Diary management

Travel coordination

Stakeholder coordination

MS Office

Tools

SAP Concur

Job description

A world-renowned food and beverage company is looking for an experienced Administrative Assistant to provide high-level support to a senior leader within their Supply Technology function based in Glasgow.

This is a 6-month initial contract opportunity and a fantastic chance for someone who enjoys working closely with senior leadership, is highly organised, and thrives in a fast-paced, international environment.

The Role

You’ll provide day-to-day administrative and coordination support to a senior director, helping to ensure their schedule, meetings, travel and wider administrative responsibilities run smoothly.

Key responsibilities will include:

• Managing a busy and complex diary, coordinating meetings and appointments.
• Arranging and coordinating domestic and international travel, including itineraries and logistics.
• Supporting with visitor arrangements and acting as a key point of contact for guests.
• Setting up meetings, preparing agendas and ensuring relevant materials are available.
• Preparing presentations, documents and other meeting materials where required.
• Taking meeting actions and ensuring follow-ups are completed.
• Processing and managing expenses and supporting with administrative finance processes.
• Providing general day-to-day administrative and PA support to the senior leadership team.
• Coordinating across different teams and stakeholders within a large international organisation.
• Supporting wider team or site coordination activities as required.

About You

We’re looking for someone with around 3+ years of relevant experience, ideally with a strong background in PA, Executive Assistant, Team Coordinator or Site Coordinator roles.

You’ll be:

• Highly organised with excellent attention to detail.
• Comfortable supporting senior leadership and managing competing priorities.
• Confident coordinating across multiple stakeholders and teams.
• Proactive, reliable and able to anticipate what needs to happen next.
• Comfortable handling confidential and sensitive information.
• An excellent communicator with a professional and approachable manner.
• Comfortable working in a fast-paced, international corporate environment.
• Experienced with standard Microsoft Office tools and administrative systems.

Experience with SAP Concur or similar expense-management systems would be advantageous, but is not essential.