Administrator Assistant - Immediate Start

Search Consultancy LTD; Glasgow; On-site; GBP 30,000 - 33,000; Full time

Job summary

Search Consultancy LTD is recruiting a Teaching Administrative Assistant in Glasgow to provide essential administrative support to a higher education client. The role involves front-line student contact, programme support and coordination of assessments.

The ideal candidate will have strong communication and organisational skills, experience handling confidential information, and be able to work efficiently in a busy environment with accuracy and initiative. Start ASAP, end December 2026.

Qualifications

• Previous administrative experience in a busy environment.
• Strong written and verbal communication.
• Excellent attention to detail and organisational skills.
• Ability to manage multiple tasks and meet deadlines.
• Independent work with initiative within a team.

Responsibilities

• Act as first point of contact for undergraduates, guiding and advising as needed.
• Support undergraduate programme staff and students to ensure smooth operations.
• Liaise with guest lecturers, External Examiners and students in the Degree programme.
• Coordinate assessment related activities and liaise with External Examiners.
• Prepare examination papers and assist with exam board paperwork.
• Maintain School website to ensure visibility of programmes and scholarships.

Skills

Microsoft Office

Communication

Organizational skills

Attention to detail

Multitasking

Proactive

Teamwork

Job description

Teaching Administrative Assistant

Location: Glasgow

Rate: £15.40 per hour

Start Date: ASAP

End Date: December 2026

Hours: Full-time

About the Role:

We are looking for an organised and proactive Administrative Assistant to provide administrative support to my Higher Education client based in Glasgow.

Key Responsibilities:

• Act as the first point of contact for undergraduate students, providing advice and guidance, using own judgement to resolve any issues or escalation where required.
• Provide administrative support to the undergraduate programme staff and students, working with minimum supervision, to ensure the smooth running of the undergraduate programme
• Liaise with guest lecturers, External Examiners and students involved in Degree programme.
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners
• Preparing examination papers, and assisting with the preparation of exam board paperwork
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners, preparing examination papers.
• Administrative lead responsible for maintaining the relevant aspects of the School website, ensuring visibility of all programmes, courses and scholarships.

About You:

The ideal candidate will have previous administrative experience and be confident working in a busy environment where accuracy, organisation and communication are essential.

You will ideally have:

• Excellent written and verbal communication skills.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple tasks, prioritise workloads and work to deadlines.
• A proactive approach, with the ability to use initiative and work independently.
• The ability to work effectively as part of a wider team.
• Excellent IT skills, particularly Microsoft Office.
• Experience handling large volumes of administrative data, records and information.
• Experience handling confidential information with professionalism and discretion.
• Strong interpersonal skills, with the ability to communicate effectively with a wide range of people

We welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.