Administrator

Keyman; United Kingdom; On-site; GBP 18,000 - 28,000; Part time

Job summary

Keyman Personnel is seeking a dedicated Freelance Administrator to join our client’s team, delivering reliable administrative support with a focus on vehicle management and client services. The role requires proactive handling of orders, invoicing, and documentation to keep operations running smoothly.

Ideal candidates will have strong organizational and communication skills, the ability to work independently, and a valid UK driving license.

Qualifications

• Must have strong administrative experience and excellent organizational/communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Act upon Internal/External Client Vehicle Requirements: Fulfil vehicle-related needs for clients.
• Order Management: raise order numbers for parts, fluids, and consumables.
• Invoice Processing: manage supplier invoices and batches.
• Work-in-Progress Management: oversee ongoing work and escalate as needed.
• Invoicing: handle invoicing for third-party and internal clients.
• Document Management: scan/dispatch inspection/service sheets and upload to vehicle database.
• Job Card Creation: raise job cards to streamline workflow.
• Timesheet Processing: process workshop timesheets accurately.
• Relationship Building: maintain relationships with workshop staff and clients.
• Compliance: ensure adherence to Operator License Undertakings.

Skills

UK driving license

Administrative experience

Organizational skills

Communication skills

Independent work

Job description

This is an excellent opportunity to work for one of the most respected companies in their field, offering long term contracts and competitive rates for the ideal candidate.

Type

Contract

2023-12-22

Job Description

Position Overview:

Keyman Personnel is excited to offer a dynamic opportunity for a dedicated and skilled Freelance Administrator to join our esteemed client's team. This role is pivotal in ensuring seamless administrative operations, particularly focusing on vehicle management and client services.

Key Duties & Responsibilities:

• Act upon Internal/External Client Vehicle Requirements: Proactively address and fulfil vehicle-related needs of both internal and external clients.
• Order Management: Efficiently raise order numbers for parts, fluids, and consumables as requested.
• Invoice Processing: Manage and process supplier invoices and batches with precision and timeliness.
• Work-in-Progress Management: Vigilantly oversee ongoing work, ensuring timely completion and escalating issues when necessary.
• Invoicing: Handle invoicing tasks for all third-party and internal clients with accuracy and efficiency.
• Document Management: Scan and dispatch inspection/service sheets to clients and upload them onto the Key 2 vehicle database.
• Job Card Creation: Skillfully raise job cards to streamline workflow.
• Timesheet Processing: Process workshop timesheets, ensuring accuracy in recording and reporting.
• Relationship Building: Establish and maintain effective relationships with workshop staff, operational teams, and external clients.
• Compliance: Ensure strict adherence to Operator License Undertakings, maintaining high standards of compliance.

Essential Requirements:

• Must hold a current UK driving license.
• Proven administrative experience, preferably in a similar role.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.

Join Us:

This is a fantastic opportunity for an individual looking to make a significant impact in a freelance capacity. If you have the drive and expertise we are looking for, we encourage you to apply for this exciting role with our leading client.

Keyman Personnel is an equal opportunity employer.

Disclaimer: Keyman is an equal opportunity employer and do not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability.