Fleet Admin Assistant

Civic Recruitment Limited; Drefach; On-site; GBP 19,000 - 27,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Civic Recruitment Limited is seeking a Fleet Admin Assistant to provide essential admin support to the Fleet Team Leaders across multiple workshop locations in the Drefach area. You will manage workshop administration, scheduling, job allocation, and records, coordinating with drivers, technicians and service departments to ensure smooth fleet operations.

The role requires prior administrative experience, strong organisational skills, and a full UK driving licence, with a 37-hour week and

Qualifications

• Experience in administrative or business support roles.
• Proficient in maintaining accurate records and databases.
• Experience managing diaries, schedules or bookings.
• Strong communication and customer service skills.
• Good IT skills and proficiency with Microsoft Office.

Responsibilities

• Answer telephone calls and deal with driver enquiries.
• Welcome drivers dropping off and collecting vehicles.
• Manage and maintain workshop diaries and schedules.
• Create and process jobs when vehicles are brought into the workshop.
• Check vehicle defect books and records.
• Allocate jobs to technicians using the Fleet Management System.
• Ensure technicians accurately record labour hours.
• Scan and upload vehicle inspection sheets and supporting documentation.
• Assist with ordering vehicle parts and receiving deliveries.
• Liaise with service departments regarding vehicle repairs and availability.
• Maintain accurate fleet administration records and databases.
• Support the smooth day-to-day operation of the workshop offices.
• Provide general administrative support to Fleet Team Leaders.

Skills

Diary management

Record keeping

Customer service

Organisational skills

IT systems

MS Office

Communication

Time management

Education

GCSEs in English & Maths

Tools

Fleet Management System

Job description

Drefach, United Kingdom | Posted on 10/09/2026

• Country United Kingdom
• Postal Code SA14

About Us

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation.  That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

3 months contract with a Local Authority Umbrella - £16.61 per hour - Umbrella

Job Purpose

As a Fleet Admin Assistant, you will provide administrative support to the Fleet Team Leaders across multiple workshop locations. You will support the efficient operation of fleet maintenance services by managing workshop administration, scheduling, job allocation, record keeping, and communication with drivers, technicians, and service departments.

Key Duties/Accountabilities

• Answer telephone calls and deal with driver enquiries.
  
• Welcome drivers dropping off and collecting vehicles.
  
• Manage and maintain workshop diaries and schedules.
  
• Create and process jobs when vehicles are brought into the workshop.
  
• Check vehicle defect books and records.
  
• Allocate jobs to technicians using the Fleet Management System.
  
• Ensure technicians accurately record labour hours.
  
• Scan and upload vehicle inspection sheets and supporting documentation.
  
• Assist with ordering vehicle parts and receiving deliveries.
  
• Liaise with service departments regarding vehicle repairs and availability.
  
• Maintain accurate fleet administration records and databases.
  
• Support the smooth day-to-day operation of the workshop offices.
  
• Provide general administrative support to Fleet Team Leaders.
  

Essential Experience Required

• Previous experience in an administrative or business support role.
  
• Experience maintaining records and databases accurately.
  
• Experience managing diaries, schedules, or bookings.
  
• Experience dealing with customers, drivers, contractors, or internal stakeholders.
  
• Good organisational and time management skills.
  
• Ability to work in a busy operational environment.
  
• Experience using IT systems, databases, and Microsoft Office applications.
  
• Good communication and customer service skills.
  
• Ability to prioritise workload and work independently.
  

Essential Qualifications Required

• Good standard of general education including English and Mathematics.
  
• Proficient in Microsoft Office applications.
  
• Full UK Driving Licence (Essential).
  

Additional Information to Note

• Working hours: 37 hours per week.
  
• Working pattern: Monday to Thursday 08:00 - 16:00, Friday 08:00 - 15:30.
  
• Full UK Driving Licence required.
  
• We work on bi-weekly payment schedule.