Freelance Administrator: Fleet & Invoicing Support

Keyman; United Kingdom; Remote; GBP 18,000 - 28,000; Part time

Job summary

Keyman Personnel is seeking a dedicated Freelance Administrator to join our client’s team, delivering reliable administrative support with a focus on vehicle management and client services. The role requires proactive handling of orders, invoicing, and documentation to keep operations running smoothly.

Ideal candidates will have strong organizational and communication skills, the ability to work independently, and a valid UK driving license.

Qualifications

• Must have strong administrative experience and excellent organizational/communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Act upon Internal/External Client Vehicle Requirements: Fulfil vehicle-related needs for clients.
• Order Management: raise order numbers for parts, fluids, and consumables.
• Invoice Processing: manage supplier invoices and batches.
• Work-in-Progress Management: oversee ongoing work and escalate as needed.
• Invoicing: handle invoicing for third-party and internal clients.
• Document Management: scan/dispatch inspection/service sheets and upload to vehicle database.
• Job Card Creation: raise job cards to streamline workflow.
• Timesheet Processing: process workshop timesheets accurately.
• Relationship Building: maintain relationships with workshop staff and clients.
• Compliance: ensure adherence to Operator License Undertakings.

Skills

UK driving license

Administrative experience

Organizational skills

Communication skills

Independent work

Job description

Keyman Personnel is seeking a dedicated Freelance Administrator to join our client’s team, delivering reliable administrative support with a focus on vehicle management and client services. The role requires proactive handling of orders, invoicing, and documentation to keep operations running smoothly.

Ideal candidates will have strong organizational and communication skills, the ability to work independently, and a valid UK driving license.