Administrator

NHS Professionals; Sheerness; On-site; GBP 14,000 - 21,000; Full time

Benefits offered by this job

Competitive pay rates

Bank shifts portal

Training and development opportunities

Pension scheme available

Job summary

NHS Professionals is recruiting an Administrator for the Swale CYPMHS team in Sheerness. The role is a temporary position through 31 December 2026 with hours ranging from 22.5 to 37.5 per week, Mon–Fri in a 9am–5pm window.

You will perform data entry, appointment coordination, and liaison with various departments across the NHS. Experience in NHS settings is preferred; the role is based in Seashells Childrens Centre and includes development opportunities within the trust and the NHS

Qualifications

• NHS experience is required.
• NHS experience of around 1 year is preferred.

Responsibilities

• Data entry such as new referrals, test results or questionnaires.
• Check systems like RiO for clinic appointment lists.
• Liaise with internal departments to coordinate care.
• Photocopying and preparation of documents from dictation or notes.
• Printing information in spreadsheets or reports as required.
• Handle confidential information with care.
• Booking of appointments and speaking with patients, families and professionals.

Skills

Data entry

Phone communication

Liaison with departments

Education

Vocational Level 3 qualification or 2 years relevant experience

Tools

RiO system

Job description

Job Title: Administrator

Department: Swale CYPMHS (Children and Young People's Mental Health Services)

Duration: This is a temporary role, and it is currently due to last until 31st December 2026

Location: Seashells Childrens Centre, Rose Street, Sheerness, Kent, ME12 1AW

Working Pattern: 22.5 - 37.5 hours per week
3 - 5 days between Mon – Fri
Any hours between 9am – 5pm

Pay Banding: Band 3 – £12.75 per hour

Trust: Kent and Medway Mental Health NHS Trust

The postholder must have the following experience: NHS experience

Job Description

High-quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge - some of the responsibilities for the role are listed below:

• Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires
• Check relevant systems e.g. RiO for clinic appointment lists
• Liaising with other internal departments
• Photocopying
• Preparation of variety of documents and correspondence from digital dictation or notes
• Printing information in spreadsheet or report format as required
• Likely to process confidential information
• Laminating of posters or reports and binding as appropriate
• Booking of appointments
• Communicating with patients, families & professionals via telephone

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates - work this week, get paid next week
• Essential support when you need it- 24/7 365 days - call us anytime
• Multi locational - work across neighbouring Trusts
• Manage your shifts and timesheets on the go - access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle - access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities - Keep up with the essentials and more
• Build holiday allowance for every shift you work - your work life balance is important to us
• Stakeholder pension scheme available - a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

Experience

• NHS: 1 year (preferred)

Work Location: In person