Administrator

NHS Professionals; Sandford-on-Thames; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Competitive pay rates

24/7 365 support

Bank shift portal

Training and development opportunities

Holiday allowance

Pension scheme

Job summary

NHS Professionals is seeking an Administrator to join the Information Governance team at Littlemore/ Oxford area. The role is temporary for 3 months with potential extension and involves handling FOI requests, health records, redactions, and information sharing duties.

You will support patient care through efficient clerical services and use Excel for spreadsheet work, with strong communication and information systems skills. On-site working pattern applies.

Qualifications

• Excellent written and verbal communication skills.
• Ability to learn information systems quickly.
• Good Microsoft Office skills, specifically Excel for spreadsheets.

Responsibilities

• Processing deceased patients
• Checking reported incidents
• Assisting with Freedom of Information Requests
• Reviewing redactions for adoptions
• Logging Data Protection Impact Assessments and information sharing agreements
• Managing central mailboxes
• Acknowledging information sharing requests
• Ordering health files from the external store
• Downloading health records
• Reading and redacting health records
• Processing information sharing requests
• Processing post
• Answering telephone calls and dealing with queries efficiently
• Sending and responding to emails

Skills

Excellent written and verbal comms

Information systems literacy

Microsoft Office (incl. Excel) skills

Education

No specific degree required

Tools

Microsoft Office

Excel

Job description

Job Title: AdministratorLocation: Littlemore Mental Health Centre, 33 Sandford Road, Oxford, OX4 4XNHours: 37.5 hours per week Monday - Friday 9.00am - 5.00pmTrust: Oxford Health NHS Foundation TrustRole type: Temporary for 3 months with possibility of extension

Job Purpose:

To provide a supportive, flexible, comprehensive clerical and administrative service to the Information Governance team to support their delivery of patient care.

Duties & responsibilities

• Processing deceased patients
• Checking reported incidents
• Assisting with Freedom of Information Requests
• Reviewing redactions for adoptions
• Logging Data Protection Impact Assessments and information sharing agreements
• Managing central mailboxes
• Acknowledging information sharing requests
• Ordering health files from the external store
• Downloading health records
• Reading and redacting health records
• Processing information sharing requests
• Processing post
• Answering telephone calls and dealing with queries efficiently
• Sending and responding to emails

You’ll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

• Ability to learn information systems quickly
• Excellent written and verbal communication skills
• Good Microsoft Office skills – in particular Excel for spreadsheet work
• Ability to read large health records at speed

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your "My Bank" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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