Part-Time Administrator

Allstaff Team; Paisley; On-site; GBP 12,000 - 15,000; Part time

Job summary

Allstaff Office Division in Paisley is seeking a Part-Time Administrator for a temporary role with potential to become permanent. The role is 16–20 hours per week across Tue, Wed, Thu, 8:00am–5:00pm with schedule to be agreed.

You will support the finance team with purchase orders and invoices, using training provided on systems such as Xero. We require prior administration experience, strong attention to detail, and the ability to work independently.

Qualifications

• Previous administration experience is essential.
• Experience processing purchase orders and invoices is preferred.
• Good attention to detail and a high level of accuracy.
• Confident using Microsoft Office and learning new systems.
• Strong organisational and communication skills.

Responsibilities

• Monitor and manage the shared accounts email inbox.
• Process purchase invoices and upload them to the accounting system.
• Match purchase invoices against purchase orders, investigating and resolving discrepancies.
• Maintain accurate electronic records and documentation.
• Liaise with internal departments and suppliers where required.
• Provide general administrative support to the finance team.

Skills

Attention to detail

Organisational skills

Communication skills

Administration experience

Self-motivated

Tools

Microsoft Office

Job description

Allstaff Office Division are delighted to bring to the market the role of Part-Time Administrator for client based in Paisley. This is a temporary role with a view to becoming permanent for the right candidate. The successful candidate will work 16–20 hours per week across Tuesday, Wednesday and Thursday. Working hours will be between 8:00am and 5:00pm, with the exact schedule agreed depending on the number of hours worked. This is an excellent opportunity for someone with previous administration experience, particularly working with purchase orders and invoices. The company uses Xero, however, previous experience with this system is not essential, as full training will be provided.

Key Responsibilities

• Monitor and manage the shared accounts email inbox.
• Process purchase invoices and upload them to the accounting system.
• Match purchase invoices against purchase orders, investigating and resolving any discrepancies.
• Maintain accurate electronic records and documentation.
• Liaise with internal departments and suppliers where required.
• Provide general administrative support to the finance team.

Skills & Experience

• Previous administration experience is essential.
• Experience processing purchase orders and invoices is preferred.
• Good attention to detail and a high level of accuracy.
• Confident using Microsoft Office and learning new systems.
• Strong organisational and communication skills.
• Able to manage workloads effectively and work on your own initiative.

This role offers an excellent opportunity to join a friendly team in a varied administrative position, with the potential to secure a permanent role based on performance and business needs.

Allstaff is operating as an Employment Business for the supply of temporary staff, engaging and paying workers directly and supplying to a client. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back-office support.