Administrator

Confidential; Ipswich; On-site; GBP 21,000 - 29,000; Part time

Benefits offered by this job

Flexible hours

Temporary position

Job summary

Confidential in Ipswich is seeking a proactive Administrator to provide essential support across administration, transport compliance and office operations. This is a flexible, part-time temporary role with emphasis on accuracy and organisation.

You will respond to enquiries, manage documentation, process timesheets and assist with invoicing and health and safety records, supporting a busy, friendly team.

Qualifications

• Previous administration experience.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident using Microsoft Office applications, including Excel and Outlook.
• Ability to prioritise workloads and work independently.
• Professional communication skills when dealing with customers, suppliers and colleagues.

Responsibilities

• Respond to customer and public enquiries and complaints in a professional and timely manner.
• Manage insurance and damage claims administration.
• Submit weekly PAYE timesheets for payroll processing.
• Source and order materials and equipment as required.
• Check purchase invoices for accuracy, authorise where appropriate, and forward for processing.
• Review and file daily health and safety documentation.
• Maintain project documentation and completion records.
• Maintain and update transport invoices and documentation, ensuring records are filed correctly.
• Update the works programme with staff holidays, training and other absences.
• Monitor petty cash records and process expense claims.

Skills

Organisational skills

Attention to detail

Time management

Independent working

Communication skills

Tools

Microsoft Excel

Microsoft Outlook

Job description

Administrator

Ipswich

£14.00 per hour

Part-time Flexible Hours

Temporary

We are recruiting on behalf of our client in Ipswich for a proactive and organised Administrator to provide essential support across administration, transport compliance, and office operations. This is a flexible, part-time opportunity suited to someone with strong attention to detail and excellent organisational skills.

Responsibilities

• Respond to customer and public enquiries and complaints in a professional and timely manner.
• Manage insurance and damage claims administration.
• Submit weekly PAYE timesheets for payroll processing.
• Source and order materials and equipment as required.
• Check purchase invoices for accuracy, authorise where appropriate, and forward for processing.
• Review and file daily health and safety documentation.
• Maintain project documentation and completion records.
• Maintain and update transport invoices and documentation, ensuring records are filed correctly.
• Update the works programme with staff holidays, training and other absences.
• Monitor petty cash records and process expense claims.

Requirements

• Previous administration experience.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident using Microsoft Office applications, including Excel and Outlook.
• Ability to prioritise workloads and work independently.
• Professional communication skills when dealing with customers, suppliers and colleagues.
• Experience within transport, construction or compliance administration would be advantageous but is not essential.

If you are looking for a flexible part-time role with a varied workload and the opportunity to support a busy and friendly team, we would love to hear from you.