HR Administrator

Pure Resourcing Solutions Limited; Ipswich; On-site; GBP 27,000 - 33,000; Part time

Job summary

Pure Resourcing Solutions Limited in Ipswich is offering a temporary HR Administrator role (3/4 days a week, 28-35 hours) through 2027. The role covers HR admin, recruitment support, payroll assistance, HR systems, and handling employee records.

The ideal candidate will be proactive, highly organised, and capable of maintaining GDPR-compliant records while delivering high service levels to staff and managers. The position is part-time with a flexible schedule.

Qualifications

• Previous administrative experience, ideally within HR or payroll.
• Strong attention to detail and accuracy.
• Experience with data entry and maintaining records.
• Excellent organisational and time management skills.
• Strong IT skills, including Microsoft Office, particularly Excel and Outlook.
• Ability to manage confidential information with discretion.
• Excellent communication and interpersonal skills.

Responsibilities

• HR Administration: Maintain accurate employee records and HR databases; prepare employment contracts and onboarding documents; support onboarding, probation, and leaver processes; ensure GDPR compliant records; respond to HR queries; assist with reports and MI.
• Recruitment & Talent Support: Create and post job ads; coordinate campaigns and applications; schedule interviews; maintain applicant communication; support onboarding and right-to-work checks.
• Payroll Support: Assist with monthly payroll prep; track absences and changes; liaise with payroll providers; support pensions and benefits administration; handle payroll queries.
• Data Entry & HR Systems: Enter and maintain employee data in HR/payroll systems; produce HR reports; monitor data quality; support system updates and audits.
• Compliance & Employee Records: Ensure HR documents meet legal and company requirements; assist audits; maintain confidential records in line with policies and data protection.

Skills

HR administration

Data entry

MS Office

Excel

Organisational skills

Discretion with confidential info

Communication skills

Tools

HRIS

Payroll systems

Job description

HR Administrator

Ipswich

Temporary position until 2027

3/4days a week 28-35hours- flexible

£30,000pa FTE

We are seeking a proactive and organised HR Administrator to support the day-to-day operations of the HR function. This is a varied role that will provide administrative support across the employee lifecycle, including recruitment, payroll administration, HR systems management, and employee records. The successful candidate will play a key role in ensuring HR processes run efficiently while delivering a high level of service to employees and managers across the business.

Key Responsibilities

HR Administration

• Maintain accurate employee records and HR databases.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Support new starter, probation, and leaver processes.
• Ensure all employee files remain up to date and compliant with GDPR requirements.
• Respond to general HR queries from employees and managers.
• Assist with preparing reports and management information as required.

Recruitment & Talent Support

• Create and post job advertisements across various job boards and recruitment platforms.
• Coordinate recruitment campaigns and candidate applications.
• Schedule and organise interviews between candidates and hiring managers.
• Maintain communication with applicants throughout the recruitment process.
• Support onboarding activities for new employees, including induction arrangements and right-to-work checks.

Payroll Support

• Assist with the preparation and submission of monthly payroll information.
• Maintain accurate records of employee absences, holidays, and changes to employment details.
• Liaise with payroll providers to ensure employee data is accurate and submitted on time.
• Support the administration of pensions, benefits, and salary-related changes.
• Handle payroll queries and elevate issues where necessary.

Data Entry & HR Systems

• Accurately enter and maintain employee data within HR and payroll systems.
• Produce HR reports and analysis as required.
• Monitor data quality and ensure records are maintained to a high standard.
• Support system updates, audits, and data cleansing activities.

Compliance & Employee Records

• Ensure HR documentation meets legal and company requirements.
• Support HR audits and compliance checks.
• Maintain confidential employee records in accordance with company policies and data protection legislation.

Skills & Experience

Essential

• Previous administrative experience, ideally within HR, payroll, or an office environment.
• Strong attention to detail and high levels of accuracy.
• Experience of data entry and maintaining records.
• Excellent organisational and time management skills.
• Strong IT skills, including Microsoft Office, particularly Excel and Outlook.
• Ability to manage confidential information with discretion.
• Excellent communication and interpersonal skills.

Desirable

• Previous experience supporting payroll processes.
• Experience using HRIS or payroll systems.
• Working knowledge of employment legislation and HR best practice.