Administrator

Allstaff Team; Inchinnan; On-site; GBP 20,000 - 26,000; Full time

Job summary

Allstaff Office Division is seeking an Administrator in Inchinnan to support the Change Control team. You will maintain tracking logs, prepare artwork packs for sign-off, and provide day-to-day administrative support while coordinating with Design, NPD, Regulatory and Quality to ensure accurate documentation.

Responsibilities include updating ERP systems (Epicor) with product codes, BOMs and specifications, liaising with internal departments, and managing documentation and processes in a

Qualifications

• High attention to detail and ability to spot errors in documentation.
• Strong multitasking and effective prioritisation in a fast-paced environment.
• Excellent written and verbal communication and teamwork.
• Proficient with Excel and Outlook; comfortable creating presentations.
• Experience with ERP systems (Epicor) is a bonus.
• Previous administrative or office support experience is desirable.
• Able to work independently and take initiative.

Responsibilities

• Maintain and update tracking logs and ensure data accuracy.
• Prepare artwork packs for internal review and sign-off.
• Coordinate and distribute paperwork, reports and documents.
• Support artwork changes and proofreading of multilingual content for regulatory compliance.
• Liaise with Design, NPD, Regulatory and Quality teams to meet deadlines.
• Update ERP systems (Epicor) with product codes, BOMs and specs.
• Provide day-to-day administrative support and assist on ad hoc projects.

Skills

Attention to detail

Multitasking

Communication

MS Office

PowerPoint/Canva

ERP systems

Independent worker

Tools

Epicor

Job description

Allstaff Office Division are delighted to bring to the market the role of Administrator for company based Inchinnan, near Renfrew. Due to the location own transport is an advantage. This is permanent full time role and the hours are Monday to Friday 09:00 – 17:30 (45-minute lunch break).

Job Summary Our client is looking for a highly organised, detail-oriented Administrative Assistant to support the Change Control team. You will maintain tracking logs, prepare artwork packs for sign-off, and provide day-to-day administrative support while working closely with the Design, NPD, Regulatory and Quality teams to ensure product and process changes are accurately documented and communicated.

Key Responsibilities

• Maintain and update tracking logs, ensuring information is accurate and up to date in accordance with company procedures.
• Prepare and organise artwork packs for internal review and approval.
• Coordinate and distribute paperwork, reports, and project documents as required.
• Support artwork changes and approvals, including proofreading multilingual artwork content to ensure accuracy and compliance with regulatory requirements.
• Liaise with internal departments – Design, NPD, Regulatory and Quality to gather information and ensure tasks are completed on time.
• Update ERP systems (Epicor) with product codes, Bill of Materials (BOMs), and product specifications.
• Provide general administrative support to the Change Control team, including ad hoc projects and day-to-day office duties.

Skills & Qualifications

• Exceptional attention to detail with the ability to spot errors, proofread documentation and maintain highly accurate records.
• Ability to manage multiple tasks and projects and prioritise effectively.
• Strong communication and teamwork skills.
• Confident using Microsoft Office, particularly Excel and Outlook.
• Confident creating professional presentations using Microsoft PowerPoint and Canva.
• Comfortable using ERP or data management systems (Epicor experience is a bonus).
• Previous experience in an administrative or office support role is desirable but not essential.
• Ability to work independently, use initiative and remain organised in a fast-paced environment.
• A proactive, positive attitude with a willingness to support the wider team.