Administrative Coordinator - Change Control & Documentation

Allstaff Team; Inchinnan; On-site; GBP 20,000 - 26,000; Full time

Job summary

Allstaff Office Division is seeking an Administrator in Inchinnan to support the Change Control team. You will maintain tracking logs, prepare artwork packs for sign-off, and provide day-to-day administrative support while coordinating with Design, NPD, Regulatory and Quality to ensure accurate documentation.

Responsibilities include updating ERP systems (Epicor) with product codes, BOMs and specifications, liaising with internal departments, and managing documentation and processes in a

Qualifications

• High attention to detail and ability to spot errors in documentation.
• Strong multitasking and effective prioritisation in a fast-paced environment.
• Excellent written and verbal communication and teamwork.
• Proficient with Excel and Outlook; comfortable creating presentations.
• Experience with ERP systems (Epicor) is a bonus.
• Previous administrative or office support experience is desirable.
• Able to work independently and take initiative.

Responsibilities

• Maintain and update tracking logs and ensure data accuracy.
• Prepare artwork packs for internal review and sign-off.
• Coordinate and distribute paperwork, reports and documents.
• Support artwork changes and proofreading of multilingual content for regulatory compliance.
• Liaise with Design, NPD, Regulatory and Quality teams to meet deadlines.
• Update ERP systems (Epicor) with product codes, BOMs and specs.
• Provide day-to-day administrative support and assist on ad hoc projects.

Skills

Attention to detail

Multitasking

Communication

MS Office

PowerPoint/Canva

ERP systems

Independent worker

Tools

Epicor

Job description

Allstaff Office Division is seeking an Administrator in Inchinnan to support the Change Control team. You will maintain tracking logs, prepare artwork packs for sign-off, and provide day-to-day administrative support while coordinating with Design, NPD, Regulatory and Quality to ensure accurate documentation.

Responsibilities include updating ERP systems (Epicor) with product codes, BOMs and specifications, liaising with internal departments, and managing documentation and processes in a