Administrator

Beatson Cancer Charity; Glasgow; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

40 days annual leave

Pension scheme

Employee Assistance Programme

Learning and development opportunities

Opportunity to make a difference to a慈

Job summary

Beatson Cancer Charity in Glasgow is recruiting an Administrator to join a developing centralised administration function. Reporting to the Administration Manager, you will provide consistent, responsive and professional administrative support across the organisation.

You will coordinate meetings, prepare agendas, take minutes, maintain records, welcome visitors, and support reception. The role offers benefits including generous leave, a pension, and development opportunities, with a focus on

Qualifications

• Minimum of 2 years' administrative experience in a busy and professional environment.
• Proven experience in taking accurate minutes.
• Proven experience recording actions.
• Producing clear meeting documentation.
• Confident user of Microsoft Office applications, including Outlook, Word, Excel and Teams.
• Excellent organisational skills with strong attention to detail.
• Effective communication skills and ability to meet deadlines.

Responsibilities

• Providing efficient administrative support to the Administration Manager and wider teams.
• Coordinating meetings, preparing agendas, taking minutes and monitoring actions.
• Preparing, formatting and maintaining documents, reports, correspondence and templates.
• Maintaining accurate records, trackers, filing systems and databases.
• Supporting document management systems and administrative procedures.
• Welcoming visitors and answering telephone enquiries.
• Providing reception cover when required.
• Ordering office supplies and supporting general office administration.
• Using Microsoft Office and digital systems for scheduling, record keeping and communication.
• Assisting with continuous improvement of administrative processes.
• Handling confidential information appropriately.
• Working collaboratively across teams.

Skills

Organisational skills

Communication skills

Attention to detail

Proactive

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Join Our Growing TeamAs our organisation continues to grow and develop, we are expanding our team and are delighted to be recruiting for a number of new roles, including the introduction of a dedicated Administration function.Our new team will provide high-quality, consistent administrative support to our Chief Executive, Senior Leadership Team and wider organisation, helping teams to work effectively, streamline processes and focus on delivering our charitable objectives.This is an exciting opportunity to join a purpose-driven organisation at a time of positive development and growth, where your skills and contribution will directly support the delivery of our services and make a meaningful difference to the people and communities we support.We are seeking an organised, proactive and customer-focused Administrator to provide high quality support across Beatson Cancer Charity and help drive an efficient, professional administration service.

About the role

This is an exciting opportunity to join Beatson Cancer Charity in a newly created Administrator role within a developing centralised administration function. Reporting to the Administration Manager, you will play a key role in ensuring colleagues across the organisation receive consistent, responsive and professional administrative support.

Key responsibilities include

• Providing efficient administrative support to the Administration Manager and wider teams.
• Coordinating meetings, preparing agendas, taking minutes and monitoring actions.
• Preparing, formatting and maintaining documents, reports, correspondence and templates.
• Maintaining accurate records, trackers, filing systems and databases.
• Supporting document management systems and administrative procedures.
• Welcoming visitors and answering telephone enquiries.
• Providing reception cover when required.
• Ordering office supplies and supporting general office administration.
• Using Microsoft Office and digital systems for scheduling, record keeping and communication.
• Assisting with continuous improvement of administrative processes.
• Handling confidential information appropriately.
• Working collaboratively across teams.

Benefits

• 40 days annual leave including Public Holidays.
• Generous pension scheme with 7% employer and 3% employee contributions.
• Supportive and collaborative working environment.
• Learning and development opportunities.
• Opportunity to make a genuine difference to people affected by cancer.
• Access to an Employee Assistance Programme providing 24/7 confidential wellbeing, financial and legal support.

About you

• Minimum of 2 years' administrative experience in a busy and professional environment.
• Proven experience in:
  • Taking accurate minutes.
  • Recording actions.
  • Producing clear meeting documentation.
• Confident user of Microsoft Office applications, including: Outlook Word Excel Teams.
• Excellent organisational skills with strong attention to detail.
• Effective communication skills.
• Proactive, reliable, and able to work effectively both independently and collaboratively as part of a team.
• Able to manage competing priorities and meet deadlines.
• Committed to maintaining confidentiality at all times.

About Beatson Cancer Charity

Beatson Cancer Charity supports and enhances the treatment, care and wellbeing of current, former and future cancer patients and their families. Working in partnership with the NHS, The Beatson West of Scotland Cancer Centre and all related facilities. We also offer the wider community a unique opportunity to contribute to the advancement of cancer care. Other roles you may have experience of could include:Administrative Assistant, Office Administrator, Business Support Administrator, Office Assistant, Team Administrator, Executive Assistant, Clerical Assistant, Reception Administrator, Coordinator, Business Support Officer and Operations Administrator.