Administrator

Marie Curie UK; City of Edinburgh; On-site; GBP 27,000 - 29,000; Part time

Benefits offered by this job

Annual leave 27 days + 10 holidays pro

Season ticket loan

Life assurance

Defined contribution pension

Employee discounts

Job summary

Marie Curie Hospice Edinburgh is seeking a highly organised Administrator to join the Scotland Administration team on site. You will provide clerical and office support, book meetings, prepare agendas, take accurate minutes, and handle a range of delegated tasks to ensure smooth day-to-day operations.

The role requires proficient Microsoft Office skills, excellent communication, and strong attention to detail. Part-time hours up to 24 per week at both Edinburgh and Glasgow sites are available.

Qualifications

• Experience working in an administrative role or customer-facing environment.
• Proficient with Microsoft Office applications and able to use wider systems to support service delivery.
• Excellent communication skills with a collaborative approach to teamwork.
• Strong organisational skills and attention to detail with a proactive mindset.
• Flexible and adaptable to changing service needs.

Responsibilities

• Organise meetings and prepare agendas, take accurate minutes, maintain action logs.
• Carry out administrative tasks: photocopying, proofreading, scanning, filing, and document collation.
• Draft basic correspondence for internal and external contacts with clarity.
• Maintain confidentiality while supporting day-to-day service operations, including data entry.
• Answer incoming calls and manage external enquiries professionally.

Skills

Administrative experience

MS Office

Communication skills

Organisational skills

Team collaboration

Tools

MS Teams

Clinical record systems

Job description

We are looking for a highly organised and proactive Administrators to join our dedicated Scotland Administration team at Marie Curie Hospice in Edinburgh.In this vital role, you will provide comprehensive clerical and office support to the place-based team, helping to ensure the smooth running of day-to-day operations. You’ll play a key part in supporting managers by booking meetings, preparing agendas, producing accurate minutes, and handling a range of delegated administrative tasks.

With excellent communication skills and a keen eye for detail, you’ll deliver a high standard of service to both internal colleagues and external contacts. This is a fantastic opportunity to contribute to a compassionate and professional environment, supporting the delivery of outstanding care.

What you will be doing:

• Support managers and leaders by organising meetings, preparing agendas, taking accurate minutes, and maintaining action logs
• Deliver a range of administrative tasks including photocopying, proofreading, scanning, filing, and document collation
• Draft basic correspondence for internal and external contacts, ensuring clarity and professionalism
• Maintain confidentiality while supporting day-to-day service operations, including data entry into IT systems
• Answer incoming calls and manage external enquiries professionally, ensuring they are directed appropriately and handled efficiently
• Use Microsoft Office applications and MS Teams regularly to support communication and workflow
• Manage incoming and outgoing mail, and arrange travel and accommodation bookings as required
• Use clinical record systems to log referrals, discharges, and maintain clinic lists and appointments

What we’re looking for:

• Experience working in an administrative role or within a customer-facing environment
• Up-to-date knowledge of administrative procedures, including accurate minute-taking and meeting support
• Proficient in Microsoft Office applications and confident using wider systems to support service delivery
• Excellent communication skills with a collaborative approach to working within a team
• A flexible and adaptable attitude, with the ability to respond to changing service needs
• Strong organisational skills and attention to detail, with a proactive and professional mindset

Please see the full job description here

What’s in it for me?

Salary: Marie Curie Clinical Pay Scale Band 2 £26,696 to £28,988 pro rata

Contract: x2 Permanent Part Time positions available hours up to 24 hours per week

Base: on site at Marie Curie Hospice Edinburgh and MArie Curie Hospice Glasgow

Benefits You’ll Love

• Annual leave allowance 27 days plus 10 public holidays (pro rata)
• Competitive Policy for parental/sick Leave
• Industry leading training programmes
• Season ticket loan for travelling to and from work
• Defined contribution schemes for Pension
• Loan schemes for bikes; computers and satellite navigation systems
• Introduce a friend scheme
• Help with eyecare cost
• Entitled to Marie Curie Blue Light Card
• Entitled to Benefit-Hub Discount Scheme
• Life assurance – for all employees

Application Process

• Close date for applications: Midnight 2nd October 2026
• Interview Dates: W/C 12th October 2026

We reserve the right to close this advert early should we receive a sufficient number of applications.