Administrator

New Appointments Group Ltd; Gillingham; On-site; GBP 15,000 - 21,000; Full time

Job summary

New Appointments Group Ltd is seeking an organised Administrative Assistant to join the team in Gillingham on a full-time, temporary basis with potential to go permanent. You will provide day-to-day admin support across the business, working with the Finance and Commercial Manager and assisting various departments to ensure smooth office operations.

The role demands excellent time management, attention to detail and the ability to juggle multiple tasks in a busy environment.

Qualifications

• Previous administrative or office-based experience is desirable.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Ability to prioritise workload and meet deadlines.
• Professional telephone manner and good customer-service skills.
• Ability to work independently and as part of a team.
• GCSEs or equivalent in English and Maths are desirable.

Responsibilities

• Answer telephone calls, respond to emails and handle general enquiries.
• Welcome visitors and direct them to the appropriate department.
• Arrange meetings, appointments and maintain staff calendars.
• Prepare letters, reports and other business documents.
• Print labels and prepare production packs within required timescales.
• Maintain accurate electronic and paper filing systems.
• Update company databases and maintain energy usage records.
• Monitor office supplies and order stationery and cleaning products.
• Assist with invoices, expenses, purchase orders and general financial administration.
• Raise contracts and ensure all relevant supporting documentation is included in job bags before submission for invoicing.
• Provide general administrative support to managers and colleagues.
• Maintain confidentiality and comply with company procedures and data-protection requirements.

Skills

MS Office

Word

Excel

Outlook

Communication

Organisation

Education

GCSE English & Maths

Job description

Job Type: Temporary with the potential to become permanent

Hours: Monday to Friday, 8:30am - 5:00pm

Working Pattern: Full-time, office-based

Job Description

We are currently recruiting for an organised and reliable Administrative Assistant to join our client's team based in Gillingham. This is a full-time, temporary opportunity with the potential to become permanent for the right candidate.

The successful candidate will provide day-to-day administrative support across the business, working closely with the Finance and Commercial Manager and supporting various departments to ensure the smooth running of office operations.

This is a varied role requiring excellent organisational skills, attention to detail and the ability to manage multiple tasks in a busy working environment.

Key Responsibilities

• Answer telephone calls, respond to emails and handle general enquiries.
• Welcome visitors and direct them to the appropriate department.
• Arrange meetings, appointments and maintain staff calendars.
• Prepare letters, reports and other business documents.
• Print labels and prepare production packs within required timescales.
• Maintain accurate electronic and paper filing systems.
• Update company databases and maintain energy usage records.
• Monitor office supplies and order stationery and cleaning products.
• Assist with invoices, expenses, purchase orders and general financial administration.
• Raise contracts and ensure all relevant supporting documentation is included in job bags before submission for invoicing.
• Provide general administrative support to managers and colleagues.
• Maintain confidentiality and comply with company procedures and data-protection requirements.

Candidate Requirements

• Previous administrative or office-based experience is desirable.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Ability to prioritise workload and meet deadlines.
• Professional telephone manner and good customer-service skills.
• Ability to work independently and as part of a team.
• GCSEs or equivalent in English and Maths are desirable.

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.