Administrative Assistant – Temp to Perm, Office-Based

New Appointments Group Ltd; Gillingham; On-site; GBP 15,000 - 21,000; Full time

Job summary

New Appointments Group Ltd is seeking an organised Administrative Assistant to join the team in Gillingham on a full-time, temporary basis with potential to go permanent. You will provide day-to-day admin support across the business, working with the Finance and Commercial Manager and assisting various departments to ensure smooth office operations.

The role demands excellent time management, attention to detail and the ability to juggle multiple tasks in a busy environment.

Qualifications

• Previous administrative or office-based experience is desirable.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Ability to prioritise workload and meet deadlines.
• Professional telephone manner and good customer-service skills.
• Ability to work independently and as part of a team.
• GCSEs or equivalent in English and Maths are desirable.

Responsibilities

• Answer telephone calls, respond to emails and handle general enquiries.
• Welcome visitors and direct them to the appropriate department.
• Arrange meetings, appointments and maintain staff calendars.
• Prepare letters, reports and other business documents.
• Print labels and prepare production packs within required timescales.
• Maintain accurate electronic and paper filing systems.
• Update company databases and maintain energy usage records.
• Monitor office supplies and order stationery and cleaning products.
• Assist with invoices, expenses, purchase orders and general financial administration.
• Raise contracts and ensure all relevant supporting documentation is included in job bags before submission for invoicing.
• Provide general administrative support to managers and colleagues.
• Maintain confidentiality and comply with company procedures and data-protection requirements.

Skills

MS Office

Word

Excel

Outlook

Communication

Organisation

Education

GCSE English & Maths

Job description

New Appointments Group Ltd is seeking an organised Administrative Assistant to join the team in Gillingham on a full-time, temporary basis with potential to go permanent. You will provide day-to-day admin support across the business, working with the Finance and Commercial Manager and assisting various departments to ensure smooth office operations.

The role demands excellent time management, attention to detail and the ability to juggle multiple tasks in a busy environment.