Administrator

Confidential; Gillingham; On-site; GBP 18,000 - 23,000; Part time

Job summary

Confidential in Gillingham is seeking a Temporary Administrator to support the busy Operations Department. The role is 22.5 hours per week and office-based, with no remote work. You will help with day-to-day administration, bookings, invoicing and documentation to keep processes accurate and up to date.

The position offers varied duties across the site operations team, including coordinating accommodation, purchase orders, expense reviews and filing. Short notice start available.

Qualifications

• This role requires proven admin experience in an office setting.
• Available to start at short notice and commit to 22.5 hours per week.
• Experience supporting operations or site teams is advantageous.

Responsibilities

• Provide day-to-day administrative support to the Operations Department.
• Book accommodation for site operatives and raise purchase orders.
• Review credit card expenses and invoices, ensuring accuracy.
• Receive, organise and file paperwork and maintain records.
• Liaise with site operatives regarding availability and upcoming work.
• Issuing mobilisation paperwork and supporting the wider team.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive approach

Tools

MS Office

Job description

Temporary Administrator Gillingham

Ongoing
22.5 Hours per Week
Office Based

Pearson Whiffin Recruitment are currently recruiting for an Administrator to provide support to a busy Operations Department based in Gillingham.

This is a great opportunity for an organised and proactive administrator who enjoys working in a varied role, supporting operational teams and making sure documentation, bookings and internal processes are kept accurate and up to date.

Working Hours

The role is 22.5 hours per week and can be worked either:

• Monday, Wednesday and Friday,
• Spread across 5 days

This is a fully office-based position in Gillingham, with no remote working.

The Role

Working as part of the Operations Department, you will provide day-to-day administrative support and help ensure site-based teams have everything they need ahead of upcoming work.

Responsibilities will include:

• Booking accommodation for site operatives
• Raising purchase orders
• Reviewing credit card expenses
• Reviewing invoices and associated documentation
• Receiving, organising and filing paperwork
• Liaising with site operatives regarding availability and upcoming work
• Issuing mobilisation paperwork to site operatives
• Maintaining accurate records and documentation
• Supporting the wider Operations Team with general administrative duties
• Ensuring information is processed accurately and within required timescales

This would suit someone with experience as an Administrator, Operations Administrator, Office Administrator, Operations Coordinator, Project Administrator or Service Administrator who is available to start at short notice.