Administrator

Wr Hvac; Devon and Torbay; On-site; GBP 28,000 - 30,000; Full time

Job summary

Wr Hvac in Exeter, Devon is seeking an experienced Administrator for a 6-month fixed-term contract. The role offers a pro rata salary of £28,000–£30,000 and is full-time based in Exeter.

The successful candidate will support sales and operations, process customer orders and maintain records within an established heating, HVAC and renewable energy environment. Strong organisational and communication skills are essential.

Qualifications

• Previous experience in an Administrator role
• Strong organisational skills and attention to detail
• Confident using Microsoft Office, particularly Excel and Outlook
• Experience processing orders, quotations or invoices advantageous
• Good written and verbal communication skills
• Comfortable dealing with customers and suppliers
• Able to prioritise workloads in a busy office
• HVAC/engineering/maintenance sector experience beneficial but not essential
• Reliable, proactive and able to work independently
• Available for a 6-month contract

Responsibilities

• Provide day-to-day administrative support to sales and operational teams
• Process customer orders, purchase orders and related documentation
• Maintain accurate customer, supplier and project records
• Assist with quotations, invoices and general sales administration
• Liaise with customers, suppliers and internal departments
• Coordinate deliveries and follow up outstanding orders
• Manage incoming enquiries, emails and telephone calls
• Maintain spreadsheets, databases and internal reporting
• Support stock, purchasing and logistics administration
• Assist with filing, document control and general office duties
• Resolve routine administrative queries efficiently
• Support the wider team with additional tasks as required

Skills

Organisational skills

Microsoft Office

Excel and Outlook

Customer service

Attention to detail

Tools

Microsoft Office

Job description

Administrator - 6-Month Contract

Exeter, Devon 25,000- 30,000 Pro Rata 6-Month Fixed-Term Contract Full-Time

We're recruiting an experienced Administrator for an established supplier of heating, HVAC and renewable energy solutions based in Exeter.

This is an excellent opportunity for an organised and proactive administrator to support a busy commercial and operational team, helping ensure the smooth running of day-to-day business activities.

The position would suit someone with experience in office administration, sales support, customer service or operations administration, ideally within an engineering, construction, distribution or technical environment.

The Role

• Provide day-to-day administrative support to sales and operational teams
• Process customer orders, purchase orders and associated documentation
• Maintain accurate customer, supplier and project records
• Assist with quotations, invoices and general sales administration
• Liaise with customers, suppliers and internal departments
• Coordinate deliveries and follow up outstanding orders
• Manage incoming enquiries, emails and telephone calls
• Maintain spreadsheets, databases and internal reporting
• Support stock, purchasing and logistics administration
• Assist with filing, document control and general office duties
• Resolve routine administrative queries efficiently
• Support the wider team with additional tasks as required

The Candidate

• Previous experience in an Administrator, Sales Administrator or Office Administrator position
• Strong organisational skills and attention to detail
• Confident using Microsoft Office, particularly Excel and Outlook
• Experience processing orders, quotations or invoices advantageous
• Good written and verbal communication skills
• Comfortable dealing with customers and suppliers
• Able to prioritise workloads in a busy office environment
• Experience within HVAC, engineering, construction or distribution beneficial but not essential
• Reliable, proactive and able to work independently
• Available for a 6-month contract

Package

• 28,000- 30,000 annual equivalent salary
• 6-month fixed-term contract
• Full-time working hours
• Exeter-based position
• Established heating and renewable energy business
• Supportive commercial and operational team
• Opportunity to gain experience within the building services sector

The Opportunity

This is an excellent opportunity for an experienced administrator looking for a 6-month contract within an established technical business in Exeter.

You'll play an important role in supporting the sales and operations teams, helping maintain accurate records, process customer orders and ensure the smooth running of everyday administrative activities.

Candidates with experience in sales administration, purchasing, customer service, logistics or general office support are encouraged to apply.