Administrator

Wr Hvac; Exeter; On-site; GBP 25,000 - 30,000; Full time

Job summary

Wr Hvac in Exeter, Devon is seeking an experienced Administrator for a 6-month fixed-term contract. The role supports sales and operations, processing orders, quotations and invoices while maintaining accurate records and liaising with customers and suppliers.

The ideal candidate will be proficient in Microsoft Office (Excel/Outlook), organised with strong attention to detail, and capable of prioritising in a busy office. HVAC experience is beneficial but not essential.

Qualifications

• Experience as Administrator, Sales Administrator or Office Administrator
• Strong organisational skills and attention to detail
• Confident using Microsoft Office, particularly Excel and Outlook
• Experience processing orders, quotations or invoices advantageous
• Good written and verbal communication skills
• Comfortable dealing with customers and suppliers
• Able to prioritise workloads in a busy office environment
• HVAC/engineering experience beneficial but not essential
• Reliable, proactive and able to work independently
• Available for a 6-month contract

Responsibilities

• Provide day-to-day administrative support to sales and operational teams
• Process customer orders, purchase orders and associated documentation
• Maintain accurate customer, supplier and project records
• Assist with quotations, invoices and general sales administration
• Liaise with customers, suppliers and internal departments
• Coordinate deliveries and follow up outstanding orders
• Manage incoming enquiries, emails and telephone calls
• Maintain spreadsheets, databases and internal reporting
• Support stock, purchasing and logistics administration
• Assist with filing, document control and general office duties
• Resolve routine administrative queries efficiently
• Support the wider team with additional tasks as required

Skills

Order processing

Quotations

Invoices

Attention to detail

Organisational skills

Communication

Customer service

Prioritisation

Independent worker

Tools

Microsoft Office

Excel

Outlook

Job description

Administrator - 6-Month Contract

Exeter, Devon

£25,000-£30,000 Pro Rata

6-Month Fixed-Term Contract | Full-Time

We're recruiting an experienced Administrator for an established supplier of heating, HVAC and renewable energy solutions based in Exeter.

The Role

• Provide day-to-day administrative support to sales and operational teams
• Process customer orders, purchase orders and associated documentation
• Maintain accurate customer, supplier and project records
• Assist with quotations, invoices and general sales administration
• Liaise with customers, suppliers and internal departments
• Coordinate deliveries and follow up outstanding orders
• Manage incoming enquiries, emails and telephone calls
• Maintain spreadsheets, databases and internal reporting
• Support stock, purchasing and logistics administrationAssist with filing, document control and general office duties
• Resolve routine administrative queries efficiently
• Support the wider team with additional tasks as required

The Candidate

• Previous experience in an Administrator, Sales Administrator or Office Administrator position
• Strong organisational skills and attention to detail
• Confident using Microsoft Office, particularly Excel and Outlook
• Experience processing orders, quotations or invoices advantageous
• Good written and verbal communication skills
• Comfortable dealing with customers and suppliers
• Able to prioritise workloads in a busy office environment
• Experience within HVAC, engineering, construction or distribution beneficial but not essential
• Reliable, proactive and able to work independently
• Available for a 6-month contract

Package

• £28,000-£30,000 annual equivalent salary
• 6-month fixed-term contract
• Full-time working hours
• Exeter-based position
• Established heating and renewable energy business
• Supportive commercial and operational team
• Opportunity to gain experience within the building services sector

The Opportunity

This is an excellent opportunity for an experienced administrator looking for a 6-month contract within an established technical business in Exeter.

You'll play an important role in supporting the sales and operations teams, helping maintain accurate records, process customer orders and ensure the smooth running of everyday administrative activities.

Candidates with experience in sales administration, purchasing, customer service, logistics or general office support are encouraged to apply.