Administrator

Confidential; City of Edinburgh; Hybrid; GBP 17,000 - 24,000; Full time

Job summary

Confidential in Edinburgh is seeking an experienced Administrator to join their Repairs team. The role starts office-based during training and moves to hybrid working (3 days in, 2 days at home), full-time Monday to Friday, 35 hours per week.

This temporary position for at least 3 months could become permanent. Duties include handling enquiries, generating work orders, liaising with contractors, closing jobs, filing documents, sending letters, and invoicing for work carried out.

Qualifications

• Extensive previous administration & co-ordination experience - this experience is ESSENTIAL
• Housing or Property experience would be an advantage but is not essential
• Excellent communication skills, both written and verbal
• Excellent organisation & time management skills with the ability to prioritise & manage a busy workload
• Solid IT skills including the full MS Office suite and the ability to pick up new systems quickly

Responsibilities

• Responding to incoming enquiries and correspondence via phone, email or the company's repairs system
• Generating work orders to ensure the correct contractors are allocated to carry out necessary repairs
• Corresponding with contractors & external parties in the course of your work
• Ensuring jobs on the system are properly completed and closed off
• Carrying out filing of documentation
• Producing & sending out various letters & correspondence as required
• Carrying out related Administration duties including invoicing for work carried out and ensuring work orders are authorised

Skills

Administration

Coordination

Communication

Organization

IT Skills

Tools

MS Office

Job description

Administrator
Southside of Edinburgh based office-based role initially during training moving to hybrid working (3 days in / 2 days at home)
Full Time role Monday to Friday 35 hours per week
Temp role for a minimum of 3 months potential to be extended & could be made permanent
Pay rate up to 15.00 per hour + holiday pay

Search Consultancy are delighted to be working exclusively with one of our Edinburgh based clients in the housing sector to recruit an experienced Administrator to work in their Repairs team.

This role would ideally suit an Administrator with experience in Repairs, Housing or Property - although first class candidates from other Administration backgrounds will be considered.

Duties involved in this role will include:

• Responding to incoming enquiries and correspondence via phone, email or directly through the company's repairs system
• Generating work orders to ensure the correct contractors are allocated to carry out necessary repairs
• Corresponding with contractors & external parties in the course of your work
• Ensuring jobs on the system are properly completed and closed off
• Carrying out filing of documentation
• Producing & sending out various letters & correspondence as required
• Carrying out related Administration duties in line with your role including invoicing for work carried out, ensuring file notes are accurately added to the system & ensuring work orders are authorised

In order to be considered for this role your skills and experience should include:

• Extensive previous administration & co-ordination experience - this experience is ESSENTIAL
• Candidates who have specific experience Housing or Property would be at an advantage in this process, although this is by no means essential
• Excellent communication skills, both written and verbal as you will be dealing with customers, the public and external contacts daily in this role
• Excellent organisation & time management skills, with the ability to prioritise & complete a sometimes very busy workload effectively
• Solid IT Skills including the full MS Office suite and the ability to pick up new systems quickly

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age