Administrator

SF Partners; Aylesbury; On-site; GBP 18,000 - 30,000; Full time

Job summary

SF Partners are supporting a brilliant business in Aylesbury who are looking to recruit an Office Administrator on a permanent basis. This is a full‑time site based role, Monday to Friday, with a salary up to £30,000.

You will work closely with the Commercial Operations and Marketing Manager and will be expected to liaise professionally with internal teams, visitors, customers, suppliers and subcontractors.

Responsibilities

• Provide general administrative support to the Commercial team, including preparing and formatting standard business documents, data entry, maintaining records, updating trackers and routine office coordination.
• Carry out reception duties, including welcoming visitors, answering calls, managing enquiries and processing incoming and outgoing post.
• Maintain office supplies, filing systems and administrative records.
• Coordinate meetings and business travel, including room bookings, agendas, meeting packs, accommodation, itineraries, refreshments and expense administration.
• Provide administrative support for marketing and exhibition activities, including coordinating promotional materials, maintaining marketing stock, and assisting with event logistics.
• Handle confidential information appropriately and comply with company policies and procedures, including health and safety requirements.
• Provide administrative support to the Commercial Operations & Marketing Manager, undertaking additional routine administrative tasks as required within the scope of the Office/Admin Assistant role.

Job description

SF Partners are supporting a brilliant business in Aylesbury who are looking to recruit an Office Administrator on a permanent basis.

Hours: full time site based Monday to Friday

Salary: up to £30,000

The post holder will work closely with the Commercial Operations and Marketing Manager and will be expected to liaise professionally with internal teams, visitors, customers, suppliers and subcontractors. Day-to-day priorities will be agreed with the line manager, with the post holder expected to manage routine administrative tasks independently once trained.

Key Responsibilities:

• Provide general administrative support to the Commercial team, including preparing and formatting standard business documents, data entry, maintaining records, updating trackers and routine office coordination.
• Carry out reception duties, including welcoming visitors, answering calls, managing enquiries and processing incoming and outgoing post.
• Maintain office supplies, filing systems and administrative records.
• Coordinate meetings and business travel, including room bookings, agendas, meeting packs, accommodation, itineraries, refreshments and expense administration.
• Provide administrative support for marketing and exhibition activities, including coordinating promotional materials, maintaining marketing stock, and assisting with event logistics..
• Handle confidential information appropriately and comply with company policies and procedures, including health and safety requirements.
• Provide administrative support to the Commercial Operations & Marketing Manager, undertaking additional routine administrative tasks as required within the scope of the Office/Admin Assistant role.

Key results areas:

• Visitors, telephone calls and enquiries are handled promptly and professionally.
• Reception, post, office supplies and shared office areas are maintained to a high standard.
• Administrative support for meetings, travel and marketing activities is delivered accurately and within agreed timescales.
• Company procedures, including confidentiality and health and safety requirements, are followed consistently