Administrator

Gleesonland; Almondsbury; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

26 days' annual leave plus bankhol

Discretionary Bonus

Company pension scheme

Private Medical Insurance

Healthshield membership

Job summary

Gleeson Land is seeking an organised and proactive Administrator to join our team in a varied role that spans Land, Planning and Technical operations. You will support day-to-day activities, coordinate meetings, and help with ad hoc projects in a dynamic environment.

You will work closely with the Office Administrator and Regional Director, handling invoices, appointments, post, and general correspondence with a focus on accuracy and timely delivery.

Qualifications

• Excellent organisational and time-management skills.
• Strong communication skills and attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Experience with Coins software is desirable.
• Ability to work flexibly in a collaborative environment.

Responsibilities

• Processing invoices and resolving related queries.
• Managing bank app payments and raising/monitoring purchase orders.
• Setting up new consultant appointments and responding to queries.
• Maintaining consultant professional indemnity certificates and records.
• Handling daily post and ensuring proper distribution.
• Providing telephone support and greeting visitors as required.
• Maintaining office equipment, including photocopier maintenance and toner management.
• Managing archiving processes for invoices, appointments and warranties.
• Providing proactive administrative and executive support to the Regional Director (diary management, meeting coordination, travel and expenses).
• Coordinating internal and external meetings, including agendas and venue bookings.
• Providing holiday cover for the Office Administrator.
• Assisting colleagues with ad hoc administrative tasks and projects as needed.

Skills

Organisational skills

Communication

Time-management

Attention to detail

Proactive attitude

Team collaboration

Tools

Coins software

Microsoft Office

Job description

Are you an organised and proactive Administrator looking for a varied role where no two days are the same?

We're seeking an experienced Administrator to join our Gleeson Land team. This is an excellent opportunity for someone with strong organisational, communication and time-management skills, alongside a keen eye for detail and a positive, can-do attitude.

Working closely with our Office Administrator, you'll provide essential support across our Land, Planning and Technical teams, helping to ensure the smooth running of day-to-day operations.

Whilst the responsibilities outlined below represent the core focus of the role, we're looking for someone who enjoys variety and is happy to take a flexible approach. As part of a collaborative team, you'll also have the opportunity to support wider business activities and assist with ad hoc tasks and projects as required, making this an ideal role for someone who thrives in a dynamic environment.

Main Responsibilities

As a valued member of the Gleeson Land team, you'll support a wide range of administrative activities across the business. Key responsibilities include:

• Processing invoices and resolving related queries.
• Managing bank app payments/ Raising and monitoring purchase orders.
• Setting up new consultant appointments and responding to associated queries.
• Maintaining consultant professional indemnity certificates and records.
• Handling daily incoming and outgoing post, ensuring appropriate distribution.
• Providing telephone support and welcoming visitors when required.
• Supporting the upkeep of office equipment, including photocopier maintenance and toner management.
• Managing archiving processes for invoices, appointments and warranties.
• Provide proactive administrative and executive support to the Regional Director (where necessary), including diary management, meeting coordination, travel arrangements, expenses and general correspondence.
• Coordinate internal and external meetings, including agendas, venue and room bookings.
• Providing holiday cover for the Office Administrator.
• Supporting colleagues across the business with a variety of ad hoc administrative tasks and projects as needed.

This role offers plenty of scope to get involved in different aspects of the business, making flexibility and a willingness to support the wider team key to success.

About You

We're looking for someone who is:

• Highly organised with excellent attention to detail.
• Responsive, approachable and professional in their communication.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Confident handling telephone and email enquiries.
• Able to prioritise workloads effectively and work independently when required.
• Experienced in using Coins software (desirable but not essential).
• In possession of a full clean driving licence (desirable).

Above all, you'll be someone who enjoys being part of a team, takes pride in delivering high-quality administrative support and is willing to adapt to changing business needs.

What We Offer

In return, you'll benefit from a competitive rewards package, including:

• 26 days' annual leave plus bank holidays.
• Discretionary bonus scheme.
• Company pension scheme.
• Private Medical Insurance.
• Healthshield membership.

Why Join Us?

At Gleeson Land, you'll become part of a supportive and collaborative team where your contribution is valued. This is an opportunity to develop your administrative career within a growing business, gain exposure to a variety of functions and play an important role in supporting our continued success.