Administrator

Fawkes & Reece London; Bristol; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

26 days' annual leave plus bank hols

Discretionary bonus scheme

Holiday purchase scheme

Company pension scheme

Private Medical Insurance

Healthshield membership

Life assurance scheme

Share purchase plan

Retail discounts

Job summary

Unknown is seeking an Administrator to join the Bristol team on a permanent basis. You will support the Land, Planning and Technical teams with a wide range of administrative tasks and maintain smooth day-to-day operations.

The role requires strong organisational and communication skills, attention to detail, and the ability to work autonomously within a collaborative environment. A flexible approach and willingness to take on varied tasks is essential.

Qualifications

• Experience in housing/land sector administration.
• Strong organisational, communication and time-management skills.
• Able to work autonomously and adapt to flexible tasks.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Experience with Coins or Power BI is desirable.

Responsibilities

• Process invoices and monitor related queries, manage banking app payments and purchase orders.
• Arrange appointments for team members and maintain indemnity certificates.
• Handle daily post and visitor greetings; support office equipment maintenance.
• Provide executive support to the Regional Director, including diary management and travel arrangements.
• Coordinate meetings, venues, agendas and room bookings.
• Provide holiday cover for the Office Administrator.
• Support colleagues with ad hoc tasks and projects as needed.

Skills

Highly organised

Attention to detail

Excellent communication

Independent worker

Time management

Telephone handling

Tools

Coins

Power BI

Microsoft Office

Job description

Administrator - Permanent - Bristol

Our client is currently recruiting for an experienced Administrator from the Housing/Land sector for an immediate start in their Bristol office. This is an excellent opportunity for someone with strong organisational, communication and time-management skills, alongside a keen eye for detail and a positive, can-do attitude.

Working closely with the team, you'll provide essential support across the Land, Planning and Technical teams, helping to ensure the smooth running of day-to-day operations.

Whilst the responsibilities outlined below represent the core focus of the role, our client are looking for someone who is adaptable, reliable, sociable, can work autonomously and is happy to take a flexible approach. As part of a collaborative team, you'll also have the opportunity to support wider business activities and assist with ad hoc tasks and projects as required, making this an ideal role for someone who thrives in a dynamic environment.

Main Responsibilities

As a valued member of the team, you'll support a wide range of administrative activities across the business. Key responsibilities include:

• Experience in processing invoices and resolving related queries efficiently, managing banking app payments, raising and monitoring purchase orders.
• Appointment making for team members, maintaining professional indemnity certificates and records.
• Experience in using Coins or Power BI Software along with all Microsoft packages.
• Handling daily incoming and outgoing post, ensuring appropriate distribution.
• Providing telephone support and welcoming visitors when required.
• Supporting the upkeep of office equipment, including photocopier maintenance and toner management.
• Managing archiving processes for invoices, appointments and warranties.
• Provide proactive administrative and executive support to the Regional Director (where necessary), including diary management, meeting coordination, travel arrangements, expenses and general correspondence.
• Coordinate internal and external meetings, including agendas, venue and room bookings.
• Providing holiday cover for the Office Administrator.
• Supporting colleagues across the business with a variety of ad hoc administrative tasks and projects as needed.
• This role offers plenty of scope to get involved in different aspects of the business, making flexibility and a willingness to support the wider team key to success.

About You

• Highly organised with excellent attention to detail and adaptable.
• Responsive, approachable and professional in their communication.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Confident handling telephone and email enquiries.
• Able to prioritise workloads effectively and work independently when required.
• Experienced in using Coins software or Power BI (desirable but not essential).
• In possession of a full clean driving licence (desirable).
• Above all, you'll be someone who enjoys being part of a team, takes pride in delivering high-quality administrative support and is willing to adapt to changing business needs.

Package Offer

In return, you'll benefit from a competitive rewards package, including:

• 26 days' annual leave plus bank holidays.
• Discretionary bonus scheme.
• Additional holiday purchase scheme.
• Company pension scheme.
• Private Medical Insurance.
• Healthshield membership.
• Life assurance scheme.
• Share purchase plan.
• Retail discounts.