Dynamic Administrative Coordinator - Land & Planning

Gleesonland; Almondsbury; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

26 days' annual leave plus bankhol

Discretionary Bonus

Company pension scheme

Private Medical Insurance

Healthshield membership

Job summary

Gleeson Land is seeking an organised and proactive Administrator to join our team in a varied role that spans Land, Planning and Technical operations. You will support day-to-day activities, coordinate meetings, and help with ad hoc projects in a dynamic environment.

You will work closely with the Office Administrator and Regional Director, handling invoices, appointments, post, and general correspondence with a focus on accuracy and timely delivery.

Qualifications

• Excellent organisational and time-management skills.
• Strong communication skills and attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Experience with Coins software is desirable.
• Ability to work flexibly in a collaborative environment.

Responsibilities

• Processing invoices and resolving related queries.
• Managing bank app payments and raising/monitoring purchase orders.
• Setting up new consultant appointments and responding to queries.
• Maintaining consultant professional indemnity certificates and records.
• Handling daily post and ensuring proper distribution.
• Providing telephone support and greeting visitors as required.
• Maintaining office equipment, including photocopier maintenance and toner management.
• Managing archiving processes for invoices, appointments and warranties.
• Providing proactive administrative and executive support to the Regional Director (diary management, meeting coordination, travel and expenses).
• Coordinating internal and external meetings, including agendas and venue bookings.
• Providing holiday cover for the Office Administrator.
• Assisting colleagues with ad hoc administrative tasks and projects as needed.

Skills

Organisational skills

Communication

Time-management

Attention to detail

Proactive attitude

Team collaboration

Tools

Coins software

Microsoft Office

Job description

Gleeson Land is seeking an organised and proactive Administrator to join our team in a varied role that spans Land, Planning and Technical operations. You will support day-to-day activities, coordinate meetings, and help with ad hoc projects in a dynamic environment.

You will work closely with the Office Administrator and Regional Director, handling invoices, appointments, post, and general correspondence with a focus on accuracy and timely delivery.