Administrator

Gleeson; Almondsbury; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Annual leave

Discretionary bonus

Holiday purchase

Pension scheme

Private medical insurance

Healthshield

Life assurance

Share plan

Retail discounts

Job summary

Gleeson Land is seeking an experienced Administrator to join our team. You will support across Land, Planning and Technical teams, maintaining diaries, handling invoices, and coordinating meetings in a busy, collaborative environment.

We value a proactive, detail-oriented approach and flexibility to cover ad hoc tasks. Join a supportive team offering diverse duties and opportunities to contribute to wider business activities.

Qualifications

• Highly organised with excellent attention to detail.
• Responsive and professional communication.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Confident handling telephone and email enquiries.
• Able to prioritise workloads and work independently.
• Experience with Coins software (desirable).
• Full, clean driving licence (desirable).

Responsibilities

• Processing invoices and resolving related queries.
• Managing bank app payments, raising and monitoring purchase orders.
• Setting up new consultant appointments and responding to queries.
• Maintaining consultant indemnity certificates and records.
• Handling daily post and distribution.
• Providing telephone support and welcoming visitors.
• Maintaining office equipment and supplies.
• Archiving invoices, appointments and warranties.
• Providing support to the Regional Director, including diary management, meeting coordination, travel, expenses and correspondence.
• Coordinating internal and external meetings, including agendas, venue and bookings.
• Providing holiday cover for the Office Administrator.
• Assisting colleagues with ad hoc tasks and projects.

Skills

Organised

Attention to detail

Time management

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Telephone etiquette

Team player

Adaptability

Tools

Coins software

Job description

Administrator - Gleeson Land

Job Introduction

Are you an organised and proactive Administrator looking for a varied role where no two days are the same? We're seeking an experienced Administrator to join our Gleeson Land team. This is an excellent opportunity for someone with strong organisational, communication and time-management skills, alongside a keen eye for detail and a positive, can-do attitude. Working closely with our Office Administrator, you'll provide essential support across our Land, Planning and Technical teams, helping to ensure the smooth running of day-to-day operations. Whilst the responsibilities outlined below represent the core focus of the role, we're looking for someone who enjoys variety and is happy to take a flexible approach. As part of a collaborative team, you'll also have the opportunity to support wider business activities and assist with ad hoc tasks and projects as required, making this an ideal role for someone who thrives in a dynamic environment.

Main Responsibilities

• Processing invoices and resolving related queries.
• Managing bank app payments/ Raising and monitoring purchase orders.
• Setting up new consultant appointments and responding to associated queries.
• Maintaining consultant professional indemnity certificates and records.
• Handling daily incoming and outgoing post, ensuring appropriate distribution.
• Providing telephone support and welcoming visitors when required.
• Supporting the upkeep of office equipment, including photocopier maintenance and toner management.
• Managing archiving processes for invoices, appointments and warranties.
• Provide proactive administrative and executive support to the Regional Director (where necessary), including diary management, meeting coordination, travel arrangements, expenses and general correspondence.
• Coordinate internal and external meetings, including agendas, venue and room bookings.
• Providing holiday cover for the Office Administrator.
• Supporting colleagues across the business with a variety of ad hoc administrative tasks and projects as needed.

About You

• Highly organised with excellent attention to detail.
• Responsive, approachable and professional in their communication.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Confident handling telephone and email enquiries.
• Able to prioritise workloads effectively and work independently when required.
• Experienced in using Coins software (desirable but not essential).
• In possession of a full clean driving licence (desirable).
• Above all, you'll be someone who enjoys being part of a team, takes pride in delivering high-quality administrative support and is willing to adapt to changing business needs.

What We Offer

• 26 days' annual leave plus bank holidays.
• Discretionary bonus scheme.
• Additional holiday purchase scheme.
• Company pension scheme.
• Private Medical Insurance.
• Healthshield membership.
• Life assurance scheme.
• Share purchase plan.
• Retail discounts.

Why Join Us?

At Gleeson Land, you'll become part of a supportive and collaborative team where your contribution is valued. This is an opportunity to develop your administrative career within a growing business, gain exposure to a variety of functions and play an important role in supporting our continued success.