Administrator

Fawkes & Reece Group; West of England; Presencial; GBP 24.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

26 days annual leave

Discretionary bonus scheme

Company pension scheme

Private Medical Insurance

Healthshield membership

Descripción de la vacante

Fawkes & Reece Group is seeking an experienced Administrator to support the Housing/Land teams in our Bristol office. You will manage invoices, payments, supplier orders, and diary management while delivering proactive admin support across the business and to the Regional Director.

You should be highly organised, reliable, and able to work autonomously in a dynamic environment with strong communication skills and proficiency in MS Office. A flexible, proactive approach is essential.

Formación

• Experience in processing invoices and resolving related queries, including banking app payments and purchase orders.
• Managing appointment setting for team members and maintaining professional indemnity certificates and records.
• Proficient with Microsoft 365 apps (Word, Excel, Outlook) and PMI/Power BI familiarity.
• Experience with archiving processes for invoices, appointments and warranties.

Responsabilidades

• Process invoices and resolve related queries efficiently, manage banking app payments and raise/monitor purchase orders.
• Coordinate appointments, maintain indemnity certificates and records.
• Use Coins or Power BI and MS Office suite to support reporting and admin tasks.
• Handle post, provide telephone support and greet visitors.
• Support office equipment upkeep and consumables (printer/toner).
• Provide diary management and travel arrangements for the Regional Director.

Conocimientos

Organised

Attention to detail

Communication

Time management

Diary management

Telephone handling

Independent working

Team player

Herramientas

Coins software

Power BI

Descripción del empleo

Our client is currently recruiting for an experienced Administrator from the Housing/Land sector for an immediate start in their Bristol office. This is an excellent opportunity for someone with strong organisational, communication and time-management skills, alongside a keen eye for detail and a positive, can-do attitude.

Working closely with the team, you'll provide essential support across the Land, Planning and Technical teams, helping to ensure the smooth running of day-to-day operations.

Whilst the responsibilities outlined below represent the core focus of the role, our client are looking for someone who is adaptable, reliable, sociable, can work autonomously and is happy to take a flexible approach. As part of a collaborative team, you'll also have the opportunity to support wider business activities and assist with ad hoc tasks and projects as required, making this an ideal role for someone who thrives in a dynamic environment.

Main Responsibilities

As a valued member of the team, you'll support a wide range of administrative activities across the business. Key responsibilities include:

• Experience in processing invoices and resolving related queries efficiently, managing banking app payments, raising and monitoring purchase orders.
• Appointment making for team members, maintaining professional indemnity certificates and records.
• Experience in using Coins or Power BI Software along with all Microsoft packages.
• Handling daily incoming and outgoing post, ensuring appropriate distribution.
• Providing telephone support and welcoming visitors when required.
• Supporting the upkeep of office equipment, including photocopier maintenance and toner management.
• Managing archiving processes for invoices, appointments and warranties.
• Provide proactive administrative and executive support to the Regional Director (where necessary), including diary management, meeting coordination, travel arrangements, expenses and general correspondence.
• Coordinate internal and external meetings, including agendas, venue and room bookings.
• Providing holiday cover for the Office Administrator.
• Supporting colleagues across the business with a variety of ad hoc administrative tasks and projects as needed.

This role offers plenty of scope to get involved in different aspects of the business, making flexibility and a willingness to support the wider team key to success.

About You

Our client is looking for someone who is:

• Highly organised with excellent attention to detail and adaptable.
• Responsive, approachable and professional in their communication.
• Competent in Microsoft Office applications, including Word, Excel and Outlook.
• Confident handling telephone and email enquiries.
• Able to prioritise workloads effectively and work independently when required.
• Experienced in using Coins software or Power BI (desirable but not essential).
• In possession of a full clean driving licence (desirable).

Above all, you'll be someone who enjoys being part of a team, takes pride in delivering high-quality administrative support and is willing to adapt to changing business needs.

Package Offer

In return, you'll benefit from a competitive rewards package, including:

• 26 days' annual leave plus bank holidays.
• Discretionary bonus scheme.
• Company pension scheme.
• Private Medical Insurance.
• Healthshield membership.