Administrative Assistant (All Genders)

Saverto Holding GmbH; Pelaw; On-site; GBP 14,000 - 18,000; Full time

Benefits offered by this job

Birthday Holiday

Workwear

Celebrate team events

Job summary

Saverto Holding GmbH is seeking an Admin Assistant to join a busy Sales and Estimating team in the United Kingdom. You will provide data entry support, handle documents, and assist with customer and supplier communications.

The role emphasises attention to detail, organisational skills, and confidentiality. No formal experience is required, with on-the-job training through an apprenticeship offered.

Qualifications

• No formal experience required.
• GCSEs or equivalent in English and Maths.
• Training on the job through apprenticeship is available.

Responsibilities

• Prepare and sort documents/data sheets for data entry.
• Establish entry priorities for data to be entered.
• Ensure data is entered accurately into the database.
• Verify completed work for accuracy and adjust as needed.
• Maintain up-to-date filing and records.
• Operate standard office machines and MS Office software.
• Communicate with customers and suppliers in writing and verbally.
• Maintain confidentiality of information.

Skills

Phone skills

Keyboard skills

Data entry

Organisational skills

Communication skills

Customer service

Attention to detail

Confidentiality

Teamwork

Time management

Education

GCSE English and Maths or equivalent

Tools

Microsoft Office

Word processing

Spreadsheets

Databases

Job description

You will join a busy team to provide an efficient data and clerical support to the Sales and Estimating department.

You will have competent I.T. and data entry skills and office experience as well as a high level of attention to detail, effective organisational and communication skills (both orally and written), and experience of providing excellent customer service.

Your Tasks

• Prepare and sort documents/data sheets for the purpose of data entry.
• Establish entry priorities by maintaining understanding of what data needs to be entered first.
• Ensure the data recorded is entered onto the specific database completely and accurately.
• Verify completed work for accuracy and make any required changes immediately.
• Maintaining adequate records, keeping an up to date filing system.
• Operate a variety of standard office machines, including pc, a variety of computer software including Microsoft Office, phone, fax and photocopying machine.
• Communicate verbally and in writing with customers/suppliers and relevant staff as necessary.
• Maintains customer confidence and protects operations by keeping information confidential at all times.
• Contributes to team effort by accomplishing related results as needed.
• Sending standard emails and reports
• Answer resolve and direct customer and internal calls to relevant department.
• Assisting the team in sales calls and quotation follow ups.
• Establish and maintain effective working relationships with co-workers, supervisors and customers.
• Pursue personal development of skills and knowledge necessary for the effective performance of the role.
• Undertake any other duties commensurate with the role as and when required. This job description sets out a summary of the key features of the role. It is not intended to be exhaustive and will be reviewed periodically to ensure it remains appropriate for the role.

Your Profile

• To undertake the role of Admin Assistant you will need:
• Good telephone and keyboard skills.
• Ability to use common office computer programs (good computer skills).
• Basic knowledge of word processing, spread-sheets and databases.
• Ability to analyse and record data efficiently and accurately.
• Understanding of data confidentiality issues.
• Ability to prioritise workload and manage multiple activities / deadlines.
• Ability to interpret instructions and then implement them.
• Ability to work in a busy office environment.
• Excellent interpersonal skills, ability to communicate effectively both orally and in writing with colleagues and customers.
• Professional etiquette.
• Awareness of, and commitment to, equality in the workplace.
• Ability to work quickly and accurately, and pay attention to detail.
• Excellent customer service skills.
• An awareness of health and safety issues.
• An organised approach and excellent time management skills.
• Ability to work well as part of a team.
• A good level of English spelling and grammar.
• Good numeracy skills.
• Ability to use your own initiative.
• Experience and Qualifications
• No formal experience or qualifications are needed for this role although a good standard of general education is required and GCSEs or equivalent in English and Maths.
• Experience in general office administration is also desirable but not essential as there will be an opportunity to 'train on the job' through an apprenticeship.

We Offer

• Birthday Holiday: One extraholiday in your birthday month
• Workwear: We will provide you with high-quality workwear and protective clothing.
• Celebrate Success: We organise team and company events at regular intervals because a strong company relies on a strong team.

Contact

StephenOduguwa
Human Resources