Administrative Assistant

Radiant Systems Inc; Harlow; On-site; GBP 20,000 - 28,000; Part time

Job summary

A leading pharmaceutical company in Harlow is seeking an experienced Admin Assistant to support the VP of Regulatory Affairs. The role entails managing diaries, coordinating travel arrangements, and providing administrative support to ensure smooth operations within the Global Regulatory Affairs team. Candidates should possess 5–10 years of office administration experience and proficiency in Microsoft Office and tools like SAP Concur and Ariba. This is a 9-month contract offering a dynamic regulatory environment.

Qualifications

• 5–10 years of office administration experience.
• Experience with SAP Concur, Ariba, and SAP highly desirable.
• Comfortable working with senior stakeholders.

Responsibilities

• Provide comprehensive administrative support to the VP of Regulatory Affairs.
• Manage diaries and optimise schedules for the VP.
• Coordinate travel bookings and expense reporting.
• Compile weekly training and travel requests, maintain logs in Excel.
• Update GRA org charts using Visio.
• Raise and receipt Purchase Orders in Ariba.
• Assist in onboarding with internal systems like EUDDC.
• Manage incoming post, courier dispatches, and stationery ordering.
• Provide general support with spreadsheets, presentations, archiving, and events.

Skills

Organizational skills

Attention to detail

Communication skills

Typing skills

Teamwork

Tools

Microsoft Office

SAP Concur

Ariba

Visio

Job description

Business Head at Radiant Systems Europe Ltd | Leading Team Management Initiatives

Are you an experienced Admin Assistant with a passion for organisation, attention to detail, and supporting senior leadership? We’re looking for a proactive and highly organised individual to join our Regulatory Affairs team in Harlow on a 9-month contract.

About the Role

You will provide comprehensive administrative support to the VP of Regulatory Affairs and other senior regulatory professionals based in Harlow. From diary management and travel arrangements to internal coordination and PO handling, this role plays a vital part in the smooth running of our Global Regulatory Affairs (GRA) team.

• Manage diaries and optimise schedules for the VP
• Coordinate travel bookings and expense reporting via SAP Concur
• Support document handling, including Power of Attorney (PoA) processing and notarisation
• Compile weekly training and travel requests, maintain logs in Excel
• Update GRA org charts using Visio
• Raise and receipt Purchase Orders in Ariba
• Assist in onboarding with internal systems like EUDDC
• Manage incoming post, courier dispatches, and stationery ordering
• Provide general support with spreadsheets, presentations, archiving, and events
• 5–10 years of office administration experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe, Outlook, and Teams
• Experience with SAP Concur, Ariba, and SAP highly desirable
• High attention to detail, excellent organisational and typing skills
• Strong communication skills and ability to work under pressure
• A team player with a service mindset
• Detail-oriented and dependable
• Comfortable working with senior stakeholders
• Eager to be a ‘Super User’ of internal systems

Interested in joining a collaborative and dynamic regulatory environment?

Apply now or message us to learn more! Let’s make a meaningful impact together.

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Pharmaceutical Manufacturing

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