Business Support Assistant

RFL Property Services Ltd; London; Hybrid; GBP 39,459 - 45,665; Full time

Benefits offered by this job

25 days annual leave plus public holidays

Car leasing and cycle salary sacrifice schemes

Employee Assistance Programme

6% employer contributions into pension scheme

Life cover to 4x annual salary

Discounted lifestyle and well-being benefits

Job summary

A healthcare support organization in London seeks a Business Support Assistant to provide secretarial and administrative services for the Contracts and Performance team. The ideal candidate will have a degree, secretarial qualifications, and proficiency in Microsoft Office. This full-time position offers a competitive salary between £39,459 - £45,665, with hybrid working arrangements and numerous benefits.

Qualifications

• Educated to degree level or equivalent experience is essential.
• Previous experience of working as a PA to board members.
• Must be able to work autonomously with a flexible approach.

Responsibilities

• Preparation of complex documentation, including contracts and reports.
• Efficient diary management and resolving conflicting appointments.
• Maintaining sickness and annual leave records for the team.

Skills

Attention to detail

Excellent communication

Diary management

Microsoft packages proficiency

Education

Degree or equivalent experience

Secretarial qualifications (RSA 3)

Tools

Microsoft Office

TRAC

PECOS

E-rostering

Allocate

Job description

Overview

RFL Property Services Ltd is a subsidiary of Royal Free London Group. The role supports the Contracts and Performance team with a focus on secretarial and administrative services, ensuring efficient, confidential and high-quality support.

What are we looking for?

We are looking for a highly motivated and effective individual to join us as a Business Support Assistant. This role plays an integral part in the efficient running of the Contracts and Performance team, working with the wider Business Support team and other administrative functions to deliver comprehensive, confidential and high-quality secretarial and administrative services including but not limited to:

• preparation of complex documentation, including contract documentation, reports, presentations and project plans.
• efficient diary management ensuring conflicting appointments are resolved according to urgency, responding to email enquiries, and escalating appropriately.
• maintaining sickness and annual leave records for the team, updating all systems within the required timeframes to ensure accurate payroll data.
• issuing agendas, accurate minute taking and updating spreadsheets for relevant meetings

What do we need?

• Educated to degree level or equivalent experience is essential.
• Secretarial qualifications including RSA 3 or equivalent word processing is desirable.
• Proficient user of Microsoft packages, with previous knowledge of TRAC, PECOS, E-rostering & Allocate applications an advantage.
• Previous experience of working as a PA to board members
• Excellent communicator who can work autonomously with a flexible approach and high level of attention to detail

What’s in it for you

• A competitive salary offering £39,459 - £45,665 depending on experience, with plenty of opportunity for growth and development
• 25 days annual leave plus public holidays, increasing after 5 years
• Car leasing, cycle and electronic goods salary sacrifice schemes
• Employee Assistance Programme
• 6% employer contributions into Nest pension scheme
• Life cover to 4x annual salary
• A range of discounted lifestyle and well-being benefits
• Hybrid working with 3 days a week from our office in London

At RFLPS, we are working towards our vision of connecting people who care through world-class spaces. We value diversity, equity, inclusion and equal opportunity and strive to create an inclusive culture where everyone can feel valued, recognised and empowered. We welcome applicants from all backgrounds and protected characteristics, and those who are interested in flexible working arrangements. We commit to providing any reasonable adjustments required.

For more information about this opportunity, please contact Julie Morris, People & Resourcing Specialist at [e-mail]

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Hospitals and Health Care

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