Administrator

Discover International; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Discover International in Greater London is seeking a Legal Administrator on a 12‑month contract to support a team of senior lawyers across the US and Europe. The role involves travel bookings, expense processing, meeting coordination and general administrative duties within a fast-paced, international environment.

The successful candidate will be highly organised, proactive and comfortable engaging with stakeholders at all levels. This is a full-time, hybrid position with regular office days.

Qualifications

• Experience in busy administrative or professional services environment.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication with senior stakeholders.
• Ability to manage multiple stakeholders across locations.
• Proactive, can-do attitude and independent working style.
• Experience with Concur, DocuSign, or similar systems preferred.
• Experience in legal/pharma/regulated environment advantageous but not essential.

Responsibilities

• Manage domestic and international travel bookings.
• Process and support Concur expense claims.
• Coordinate meetings and room bookings.
• Support DocuSign-related requests.
• Handle and resolve invoice queries.
• Organise couriers and other logistics.
• Manage general bookings including restaurants and team socials.
• Triaging incoming mail and emails to the Legal team.
• Provide general administrative support to the Legal function.
• Collaborate with stakeholders across UK, US and Germany.

Skills

Administrative experience

Organisational skills

Communication skills

Stakeholder management

Proactive / ownership

Tools

Concur

DocuSign

Microsoft Office

Job description

Working pattern: Hybrid – ideally 2 days per week in the office, minimum 1 day

Contract: 12 months, full-time

We are currently supporting a leading global life sciences organisation with the appointment of a Legal Administrator on a 12-month contract.

The role will provide administrative support to a team of senior lawyers, working across the US and Europe, as well as supporting the wider Clinical R&D organisation.

This is an ideal opportunity for an experienced administrator who is highly organised, proactive and confident working with senior stakeholders in a fast-paced, international environment.

Key Responsibilities

• Managing domestic and international travel bookings
• Processing and supporting Concur expense claims
• Coordinating meetings and room bookings
• Supporting DocuSign-related requests
• Handling and resolving invoice queries
• Organising couriers and other logistical requirements
• Managing general bookings, including restaurants and team socials
• Triaging incoming mail and emails to the Legal team
• Providing general administrative support to the Legal function
• Working with stakeholders across the UK, US and Germany

About You

We are looking for someone with strong administrative experience who can take ownership

You will ideally have:

• Previous experience in a busy administrative or professional services environment
• Excellent organisational skills and strong attention to detail
• Strong written and verbal communication skills
• Confidence communicating with senior stakeholders
• Experience supporting multiple stakeholders across different locationsA proactive, can-do approach and the ability to work independently
• Experience working with systems, processes and governed environments
• Patience and resilience when working through detailed processes
• The ability to prioritise competing requests while maintaining accuracy
• A personable and confident approach to working with people at all levels
• The ability to learn new systems and processes quickly

Experience within legal, pharmaceutical, biotech or another highly regulated environment would be advantageous, but is not essential.