Administration Assistant

Energy Resourcing Europe Limited; City Of London; On-site; GBP 25,000 - 35,000; Part time

Job summary

Energy Resourcing Europe Limited is seeking a part-time Administrative Support professional for a contract of up to 6 months. The candidate will support the Admin Team for a group of 50+ consultants across various locations in the UK and Europe.

The role involves providing various administrative tasks, such as managing documentation, organizing meetings, and maintaining office supplies. Candidates with a strong background in MS Office applications and excellent communication skills will excel in this fast-paced environment.

Qualifications

• Reliable, trustworthy with high integrity.
• Ability to manage tasks independently and as part of a team.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administration support to the team.
• Format and proofread reports and documents.
• Manage meeting rooms and organize client lunches.

Skills

Office experience

Team player

Excellent communication skills

Organizational skills

Time management skills

Education

General education, preferably to at least HNC / A level

Tools

MS Word

MS Excel

MS PowerPoint

MS Visio

Job description

Contract Basis: Up to 6 months contract/ Part-time 24 Hours per week

Role:

Our Client is one of the world’s largest and most diverse providers of technical and management services. We offer a full spectrum of consultancy support to commercial, government and industrial clients across many sectors and in many parts of the globe.

Working with the Downstream and Market Service team, you will be supporting the Admin Team for a team of 50+ consultants, who are in various locations within the UK and Europe. Previous office experience is essential; an ability to react quickly to changing deadlines is a must.

The work environment is fast-moving, and the individual will need to be resilient, flexible and adaptable within this varied role.

Key Duties

• Administration support as required.
• Filing and archiving.
• Report formatting and proofreading.
• Formatting of documents as well as gaining relevant approvals to issue.
• Post, couriering and tracking of documentation.
• Manage meeting rooms.
• Organise client lunches and hospitality.
• Manage stationery orders ensuring appropriate stocks.

Key Requirements

Technical / Qualifications

• General education, preferably to at least HNC / A level.
• Working knowledge of MS Word / Excel / PowerPoint. MS Visio experience is desirable.
• Typing speed of at least 50 words per min is desirable.

Personal Specification

• Reliable, trustworthy, and high level of integrity.
• Must be a team player and be able to self-manage.
• Accuracy and personal pride in a job well done.
• Excellent communication skills both verbal and written.
• Organisational and time management skills.
• Ability to work in a changing environment and to tight deadlines.
• Positive attitude and willingness to take on ad hoc tasks.
• Flexible approach to task and hours depending on requirements.