Administrative Assistant

Confidential; Glasgow; On-site; GBP 28,000 - 30,000; Part time

Benefits offered by this job

Flexible working options

Supportive team environment

Job summary

Confidential is seeking a Property Administrator to join their Technical Services team in Glasgow on a part-time basis. You will provide administrative support, coordinating call-outs, maintaining databases and handling information across property assets.

The role involves liaising with internal teams and external stakeholders, processing orders and maintaining records to ensure smooth operations.

Qualifications

• Previous administration experience in a busy office environment.
• Strong organisational skills and excellent attention to detail.
• Experience maintaining databases, records and management information.
• Confident user of Microsoft Office, including Word and Excel.
• Excellent communication and stakeholder management skills.

Responsibilities

• Coordinating engineer and technician call-out schedules and site visits.
• Maintaining property and asset databases.
• Processing utility and meter-related applications.
• Updating records and producing reports from internal systems.
• Liaising with internal departments and external stakeholders.
• Managing repair line enquiries and system queries.
• Processing supplier orders, quotations and financial coding.
• Providing general administrative support to the wider team.

Skills

Administration experience

Organisational skills

Attention to detail

Database management

Stakeholder management

Tools

Microsoft Office

Job description

Location: Glasgow

Salary: Up to £28,718 (pro rata)

Hours: 17.5 hours per week

Working Pattern

• Wednesday: 12:30pm - 5:00pm
• Thursday: 9:0am - 5:00pm
• Friday: 9:00am - 5:00pm

Your new company

A leading property and technical services organisation is seeking an experienced Property Administrator to join their team on a part-time basis. Supporting a busy Technical Services function, this is an excellent opportunity to join a well-established organisation that delivers a wide range of property, maintenance and operational services. You'll work within a collaborative environment, supporting key teams responsible for managing property assets, repairs and technical operations.

Your new role

As a Property Administrator, you will provide administrative support across the Technical Services team, helping to ensure the smooth delivery of services and operational activities.

• Coordinating engineer and technician call-out schedules and site visits
• Maintaining property and asset databases
• Processing utility and meter-related applications
• Updating records and producing reports from internal systems
• Liaising with internal departments and external stakeholders
• Managing repair line enquiries and system queries
• Processing supplier orders, quotations and financial coding
• Providing general administrative support to the wider team

What you'll need to succeed

• Previous administration experience within a busy office environment
• Strong organisational skills and excellent attention to detail
• Experience maintaining databases, records and management information
• Confident user of Microsoft Office, including Word and Excel
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities and meet deadlines
• Experience within property, facilities, construction, maintenance or technical services environments would be advantageous

What you'll get in return

• Salary of £27,747 - £29,865 (pro rata)
• Part-time working hours
• Flexible working options available
• Supportive and collaborative team environment
• Opportunity to develop experience within property and technical services
• Varied and interesting workload with long-term development opportunities

Flexible working options available.