Office Administrator

Confidential; Glasgow; On-site; GBP 28,000 - 33,000; Full time

Job summary

Confidential in Uddingston, Glasgow is seeking an Office Administrator to support day-to-day operations, transport administration and, with training, cover the hire desk. The role is permanent with a competitive salary and standard Monday–Friday hours.

You will raise purchase orders, manage records, assist invoicing, handle calls and emails, and help with reporting and scheduling. A proactive, organised candidate will excel here.

Qualifications

• Previous administration experience, ideally in transport, logistics, construction, or similar.
• Excellent organisational skills and strong attention to detail.
• Confident communicator with the ability to build positive relationships with customers and colleagues.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Raising and processing purchase orders.
• Maintaining accurate records, files and operational documentation.
• Supporting invoicing processes and liaising with the accounts team.
• Handling incoming telephone calls, emails and general office enquiries.
• Assisting with reporting, data entry and general administration.
• Monitoring and updating transport schedules and operational records.
• Supporting compliance administration and maintaining accurate documentation.
• Providing cover for the hire desk when required with full training.
• Taking customer enquiries and processing crane hire bookings.
• Preparing hire documentation and delivering excellent customer service.

Skills

Organisational skills

Communication skills

MS Office

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Administrator

Location: Uddingston, Glasgow

Salary: 27,500 - 30,000

Hours: Monday to Friday, 8:00am - 4:30pm

Job Type: Permanent

Are you an organised and proactive administrator looking for a varied role within a friendly and supportive team? We are recruiting on behalf of a well-established and successful business seeking an Office Administrator to support the smooth day-to-day running of its operations.

This is an excellent opportunity to join a company that offers a fun working environment, a positive culture, and genuine long-term career prospects.

The Role:

As an Office Administrator, you'll play a key part in supporting office operations, transport administration, and, with training provided, the hire desk when required. This is a varied position where no two days are the same, making it ideal for someone who enjoys working in a busy environment and thrives on organisation.

Key Responsibilities:

• Raising and processing purchase orders.
• Maintaining accurate records, files, and operational documentation.
• Supporting invoicing processes and liaising with the accounts team.
• Handling incoming telephone calls, emails, and general office enquiries.
• Assisting with reporting, data entry, and general administration.
• Monitoring and updating transport schedules and operational records.
• Supporting compliance administration and maintaining accurate documentation.
• Providing cover for the hire desk when required (full training provided).
• Taking customer enquiries and processing crane hire bookings.
• Preparing hire documentation and delivering excellent customer service.

About You:

• Previous administration experience, ideally within transport, logistics, construction, or a similar industry.
• Excellent organisational skills with strong attention to detail.
• Confident communication skills and the ability to build positive relationships with customers and colleagues.
• Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• The ability to prioritise workloads and work effectively in a fast-paced environment.
• A positive attitude, willingness to learn, and a team-focused approach.

What's on Offer

• Competitive salary of 27,500 - 33,000, depending on experience.
• Monday to Friday working hours - 8:00am to 4:30pm.
• Friendly, supportive, and fun working environment.
• Positive company culture where employees are valued.
• Full training provided for hire desk responsibilities.
• Opportunity to develop your skills and build a long-term career.

If you're looking for a varied administration role with a growing business that values teamwork and offers excellent career stability, we'd love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.