Administrative Assistant

Woolmer Hill School; Chalgrove; On-site; GBP 21,000 - 27,000; Full time

Job summary

Woolmer Hill School in Chalgrove is seeking an Administrative Assistant to join the busy school office. You will be a friendly, organised and proactive team member supporting children, parents, staff and visitors while helping ensure the smooth day-to-day running of the school.

The role covers pupil attendance and records, admissions, meals, finance and procurement, communications, trips and events, plus safeguarding, first aid, health and safety and general office administration.

Qualifications

• Well organised, reliable and able to manage competing priorities.
• Good literacy and numeracy skills.
• Confident using IT systems and standard office software.
• Communicates well with both children and adults.
• Can work calmly and professionally in a busy school environment.

Responsibilities

• Provide a welcoming reception service and support the smooth day-to-day administration of the school.
• Maintain pupil attendance registers and records.
• Assist with admissions, meals, and school finance and procurement.
• Support communications, trips and events.
• Assist safeguarding, first aid, health and safety and general office administration.

Skills

Organisation

Reliability

Literacy

Numeracy

IT systems

Communication

Calm under pressure

Team player

Confidentiality

Safeguarding

Education

NVQ Level 2 or equivalent

First aid knowledge

Tools

Office software

Job description

We are looking for a friendly, organised and proactive Administrative Assistant to join our busy and welcoming school office team. This is a varied role that will suit someone who enjoys working with children, parents, staff and visitors and is confident managing a range of administrative responsibilities. No two days are quite the same, and you will play an important role in ensuring the smooth day-to-day running of the school.

What you will be doing You will be a key member of the school office team, providing a welcoming reception service and supporting the smooth day-to-day administration of the school. The role includes pupil attendance and records, admissions, meals, finance and procurement, communications, trips and events, as well as supporting safeguarding, first aid, health and safety and general office administration.

We are looking for someone who:

• Is well organised, reliable and able to manage competing priorities.
• Has good literacy and numeracy skills.
• Is confident using IT systems and standard office software.
• Communicates well with both children and adults.
• Can work calmly and professionally in a busy school environment.
• Has a friendly and approachable manner and understands the importance of confidentiality.
• Works well as part of a team while also being able to use their own initiative.
• Is committed to safeguarding and promoting the welfare of children.

Previous experience of working in a school office would be desirable, as would an NVQ Level 2 or equivalent qualification/experience in a relevant area. First aid knowledge or experience would also be an advantage.