School Admin Assistant

Teaching Personnel; Newcastle upon Tyne; On-site; GBP 18,000 - 23,000; Full time

Job summary

Teaching Personnel is seeking an organised Office Administrator to support the daily running of a busy school in Newcastle. The role involves welcoming visitors, handling calls and emails, maintaining pupil records and assisting with communications and events.

The successful candidate will have prior admin experience, excellent organisational skills, and be confident with Microsoft Office. A friendly, discreet approach is essential for working with staff, pupils and parents.

Qualifications

• Experience in an educational admin setting preferred.
• Strong ICT and Microsoft Office skills.
• Excellent organisation and time-management.
• Ability to handle confidential information professionally.

Responsibilities

• Managing reception duties and welcoming visitors to the school
• Handling telephone and email enquiries professionally and efficiently
• Maintaining pupil records and school databases
• Supporting attendance monitoring and reporting
• Processing admissions and pupil information
• Assisting with school communications, newsletters and correspondence
• Providing administrative support to the Senior Leadership Team
• Managing school bookings, appointments and calendars
• Processing orders, invoices and general financial administration
• Ensuring compliance with school policies, safeguarding procedures and data protection requirements

Skills

Administration experience

Organisational skills

Microsoft Office

Communication skills

Customer service

Tools

SIMS

Arbor

Bromcom

Job description

We are seeking a highly organised, professional and enthusiastic Office Administrator to join a dedicated team and play a key role in supporting the day-to-day operation of the school.

This is an exciting opportunity for an individual with excellent administrative and customer service skills who enjoys working in a busy environment and interacting with children, staff, parents and visitors.

Office Administrator

Full Time | Term Time - 8am - 4pm (Monday - Friday)

Location: Newcastle / Northumberland

Start Date: ASAP

The Role

As the first point of contact for the school, you will help create a positive and professional impression whilst ensuring the smooth running of the school office.

Key responsibilities will include:

• Managing reception duties and welcoming visitors to the school
• Handling telephone and email enquiries professionally and efficiently
• Maintaining pupil records and school databases
• Supporting attendance monitoring and reporting
• Processing admissions and pupil information
• Assisting with school communications, newsletters and correspondence
• Providing administrative support to the Senior Leadership Team
• Managing school bookings, appointments and calendars
Processing orders, invoices and general financial administration
• Ensuring compliance with school policies, safeguarding procedures and data protection requirements

About You

We are looking for someone who:

• Has previous administration experience, ideally within an educational setting
• Possesses excellent organisational and time-management skills
• Has strong ICT skills, including Microsoft Office applications
• Demonstrates outstanding communication and interpersonal skills
• Can work independently and as part of a team
• Has a friendly, calm and professional manner
• Maintains confidentiality and discretion at all times
• Has excellent attention to detail and accuracy

Experience of school information management systems such as SIMS, Arbor or Bromcom would be desirable but is not essential.

We Can Offer

• A welcoming, supportive and dedicated staff team
• Friendly and enthusiastic pupils
• Ongoing professional development opportunities
• A positive and inclusive working environment
• Opportunities to contribute to the wider life of the school

Safeguarding Commitment

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to an enhanced DBS check, satisfactory references and all appropriate pre-employment checks.