Administration Assistant

Mundella Primary School; Bourne; On-site; GBP 19,000 - 23,000; Full time

Job summary

Mundella Primary School in Bourne is seeking an organised Administrative Assistant to support the school office daily. You will provide excellent customer service to students, parents, staff and visitors, and handle a range of clerical tasks with accuracy.

The role covers front-of-house reception, data entry, school communications, calendar management and coordination with the Admin Manager to ensure safeguarding, health and safety, and confidentiality are upheld.

Qualifications

• Excellent team collaboration and willingness to support the wider school team.
• Strong literacy and communication skills are essential.
• Able to organise and prioritise workload to meet deadlines.

Responsibilities

• Act as front of house and communicate with pupils, staff, parents and visitors.
• Ensure safeguarding procedures are followed and signing-in is completed.
• Record data related to pupils arriving late or leaving early.
• Daily administration and communications for school meals and newsletters.

Skills

Team player

Literacy skills

Organisation

Communication

Prioritisation

Relationship building

Job description

Join Our Team

Weare seeking for a highly organized and professional Administrative Assistant tojoin our school team. The successful candidate will play a key role insupporting the daily operations of the school office, providing excellentcustomer service to students, parents, staff, and visitors. This role requiresstrong communication, administrative, and organisational skills, along with theability to manage multiple tasks in a busy school environment. The idealcandidate will be proactive, detail-oriented, and committed to contributing toa positive and welcoming school community.

As an Administration Assistant, you will:

• Act as front of house and communicate with pupils, staff, parents, andvisitors appropriately and ensurethat they are dealt with in a professional manner and in line with the school’sagreed safeguarding policy.
• Ensuresafeguarding procedures are complied with, communicated and understood by allvisitors to the school; and ensure that all visitors comply with school signingin procedures.
• Ensure thatrelevant data is recorded relating to pupils arrivinglate or leaving early.
• Dailyadministration and communication of school meals.
• Operatephone system; take messages, deal with day-to-day enquiries, and re-route,where necessary, to appropriate member of staff.
• Effectivecommunication with parents through a variety of platforms eg. phone calls,letters, emails, texts and social media; including triaging queries andconcerns and end of day messages.
• Dailyuse of various IT systems and platforms.
• Collaborativelymanage school office email inbox.
• Dayto day administrative work of the school, such as medication forms, awards, IDbadges, Every compliance, monthly newsletters(Sway) etc.
• Deal withincoming deliveries and help to maintain a clean and professional Receptionarea.
• Manage andupdate calendars, including those on the school website.
• Managing theschool website with support from the Admin Manager / Office Manager.
• Ensureregisters for after school clubs are shared with class teachers and for thoserunning clubs.
• Support withthe collection of relevant paperwork for trips etc.
• Support andchase non-payment of school trips, residentials and dinner money andadministration of same through payment portal.
• Support withproducing Data Collection Sheets and updating school database promptly withchanges.
• Assistwith entering new pupils onto school database, ensuring that the necessaryprocedures are complied with.
• AssistFLO with updating information noticeboard.
• Be aware ofand comply with policies and procedures relating to safeguarding, health,safety and security, confidentiality, and data protection, reporting allconcerns to an appropriate person.
• Attend andparticipate in relevant meetings as required.
• Maintainingstationery levels and ordering where appropriate.
• Provideeffective administration support to the Headteacher/other SLT, as required.
• Commitmentto training/learning activities and professional development

We Are Looking For Someone Who:

• Is an excellentteam player - willing to support the work of the team and the widerschool/trust
• Can be helpful,polite and approachable as the first point of contact for the school office
• Hasexcellent literacy skills
• Has the ability or organise and prioritiseworkload to achieve deadlines
• Builds positiverelationships with children, families and colleagues.

• Shares our commitment toinclusion, safeguarding and high aspirations for every child.